Facilities Co-Ordinator
- Recruiter
- Confidential
- Location
- Kendal
- Salary
- Competitive
- Posted
- 07 Jul 2021
- Closes
- 04 Aug 2021
- Sectors
- Surveying & Property
- Contract Type
- Permanent
- Hours
- Full Time
We are currently recruiting for a Facilities coordinator for our site in Kendal.
As Facilities Co-ordinator you will work as part of a two person team (self-covering absence) covering from 7.30am to 5pm Monday to Friday working a split shift of 7.30am to 12.30pm and 12pm to 5pm. shift will alternate one week of mornings then one of afternoons and so on.
The Facilities Co-ordinator is a static role based at Kent House in Kendal and plays a pivotal role in delivering a high-quality service to a key United Utilities site by meeting with customers and engaging in proactive dialogue, and generally promoting EMCOR in a positive and favourable light.
The building support officer will also take ownership in ensuring the building environment is maintained to a high standard, within the EMCOR service requirement, and support the 'protection' of the United Utilities Brand.
Provide reports and feedback to the Facilities Manager and EMCOR management team as required.
Contribute to and promote the One Team culture
Maintain excellent customer communication to achieve their high expectations.
Front of house Visitor Management
Checking for daily flood warnings and arranging for the Flood defences to be put in place if identified for possible flooding.
Safe removal and storage of Flood defences every morning after their deploy.
Ad- Hoc Gate Management but dedicated presence at the agreed busy periods (07:30 to 09:30 and 15:30 to 17:00)
Carry out all necessary administration duties associated with the provision of facilities services
Assist with receiving and direction of parcel deliveries and post
Ownership of all site related issues and point of contact
Take responsibility for your own workload and ensure that the target times for each task's priority are met.
Access control management
Deal with issues promptly.
Arrange, via the Help Desk for contractors to attend site to undertake work ensuring induction to site, regularly monitor active jobs, supervise and audit work when complete. Updating the Help Desk accordingly. Ensuring Health and Safety is always adhered to
Liaising with customers, contractors and suppliers, as necessary, to plan in work schedules, request or provide feedback and chase up works etc
Ensure that all site notice boards have up to date statutory notices and customer's
health & safety notices and policy.
Ensure that site First Aider lists are updated every six months.
Monthly checks of first aid boxes and ordering of supplies for them when needed.
Audit and ensure that all necessary fire signage is in place and all fire extinguishers are in place and being maintained in accordance with statutory compliance
Act as incident controllers for any unplanned or planned fire evacuations
Ensure the site logbook up to date recording all schedule maintenance and reactive works carried out on site.
Organise site evacuations and update Fire Warden lists on a six-monthly basis for site.
Security Management of site ensuing vigilance of unauthorised access to site
General site inductions and ensuring all site users and visitors adhere to the agreed site induction and UU safety six
Management of EMCOR contractors including grounds and pest control
First port of call for help desk request to investigate all vandalism, roof leaks, lighting defects, furniture and fixtures, joinery and general building maintenance jobs as and when required.
Proactive in health and safety issues undertaking Monthly building tours and safety observations and reporting any corrective actions
Monthly Cleaning Audits
Escalate any incidents or issues to relevant persons and to include Facilities Manager for EMCOR
Undertake planned statutory compliance tasks, weekly fire test, planned evacuations, Emergency lighting, L8 tests, shower cleaning as part of a planned maintenance programme.
Liaise with EMCOR engineers and contractors in respect to maintenance of assets within our remit
Fill up of cleaning consumables and general clean of all Kent House offices and the fleet garage as and when needed.
Undertake and building fabric works within skill set
Daily meeting room checks
Management of meeting room supplies
Meeting room set up when needed
Daily grounds check
Daily clearance of leaves and debris from gate runner, pathways and carpark areas
Additional gritting where needed in winter months
Daily litter pick
Comply with the Clients company rules and maintain a high standard of discipline.
To follow EMCORs Code of Conduct
Carry out other duties as may be reasonably requested from time to time by your manager or client
Person Specification
• Smart, presentable appearance
• Personable and approachable
• Good interpersonal and customer relationship skills
• Excellent written communication skills
• Good command of the English language both orally and verbally
• Experience managing people with proven track record in managing direct report
• At minimum IOSH managing safely - must be prepared to work towards NEBOSH
• COSHH
• Good IT skills having knowledge of MS Projects (word processing, spreadsheets and project management tools)Advantageous
• High level of interpersonal and customer relationship skills.
• Experience in similar role
Benefits
22 days annual leave
SSP
Auto enrol pension
Flexible benefits available (retail discounts, reduced gym memberships etc)
Cycle scheme
Possible opportunity for overtime working
As Facilities Co-ordinator you will work as part of a two person team (self-covering absence) covering from 7.30am to 5pm Monday to Friday working a split shift of 7.30am to 12.30pm and 12pm to 5pm. shift will alternate one week of mornings then one of afternoons and so on.
The Facilities Co-ordinator is a static role based at Kent House in Kendal and plays a pivotal role in delivering a high-quality service to a key United Utilities site by meeting with customers and engaging in proactive dialogue, and generally promoting EMCOR in a positive and favourable light.
The building support officer will also take ownership in ensuring the building environment is maintained to a high standard, within the EMCOR service requirement, and support the 'protection' of the United Utilities Brand.
Provide reports and feedback to the Facilities Manager and EMCOR management team as required.
Contribute to and promote the One Team culture
Maintain excellent customer communication to achieve their high expectations.
Front of house Visitor Management
Checking for daily flood warnings and arranging for the Flood defences to be put in place if identified for possible flooding.
Safe removal and storage of Flood defences every morning after their deploy.
Ad- Hoc Gate Management but dedicated presence at the agreed busy periods (07:30 to 09:30 and 15:30 to 17:00)
Carry out all necessary administration duties associated with the provision of facilities services
Assist with receiving and direction of parcel deliveries and post
Ownership of all site related issues and point of contact
Take responsibility for your own workload and ensure that the target times for each task's priority are met.
Access control management
Deal with issues promptly.
Arrange, via the Help Desk for contractors to attend site to undertake work ensuring induction to site, regularly monitor active jobs, supervise and audit work when complete. Updating the Help Desk accordingly. Ensuring Health and Safety is always adhered to
Liaising with customers, contractors and suppliers, as necessary, to plan in work schedules, request or provide feedback and chase up works etc
Ensure that all site notice boards have up to date statutory notices and customer's
health & safety notices and policy.
Ensure that site First Aider lists are updated every six months.
Monthly checks of first aid boxes and ordering of supplies for them when needed.
Audit and ensure that all necessary fire signage is in place and all fire extinguishers are in place and being maintained in accordance with statutory compliance
Act as incident controllers for any unplanned or planned fire evacuations
Ensure the site logbook up to date recording all schedule maintenance and reactive works carried out on site.
Organise site evacuations and update Fire Warden lists on a six-monthly basis for site.
Security Management of site ensuing vigilance of unauthorised access to site
General site inductions and ensuring all site users and visitors adhere to the agreed site induction and UU safety six
Management of EMCOR contractors including grounds and pest control
First port of call for help desk request to investigate all vandalism, roof leaks, lighting defects, furniture and fixtures, joinery and general building maintenance jobs as and when required.
Proactive in health and safety issues undertaking Monthly building tours and safety observations and reporting any corrective actions
Monthly Cleaning Audits
Escalate any incidents or issues to relevant persons and to include Facilities Manager for EMCOR
Undertake planned statutory compliance tasks, weekly fire test, planned evacuations, Emergency lighting, L8 tests, shower cleaning as part of a planned maintenance programme.
Liaise with EMCOR engineers and contractors in respect to maintenance of assets within our remit
Fill up of cleaning consumables and general clean of all Kent House offices and the fleet garage as and when needed.
Undertake and building fabric works within skill set
Daily meeting room checks
Management of meeting room supplies
Meeting room set up when needed
Daily grounds check
Daily clearance of leaves and debris from gate runner, pathways and carpark areas
Additional gritting where needed in winter months
Daily litter pick
Comply with the Clients company rules and maintain a high standard of discipline.
To follow EMCORs Code of Conduct
Carry out other duties as may be reasonably requested from time to time by your manager or client
Person Specification
• Smart, presentable appearance
• Personable and approachable
• Good interpersonal and customer relationship skills
• Excellent written communication skills
• Good command of the English language both orally and verbally
• Experience managing people with proven track record in managing direct report
• At minimum IOSH managing safely - must be prepared to work towards NEBOSH
• COSHH
• Good IT skills having knowledge of MS Projects (word processing, spreadsheets and project management tools)Advantageous
• High level of interpersonal and customer relationship skills.
• Experience in similar role
Benefits
22 days annual leave
SSP
Auto enrol pension
Flexible benefits available (retail discounts, reduced gym memberships etc)
Cycle scheme
Possible opportunity for overtime working