Band 3 Admin/PA
- Recruiter
- Confidential
- Location
- Belfast
- Salary
- Competitive
- Posted
- 21 Jun 2021
- Closes
- 19 Jul 2021
- Sectors
- Admin, Secretarial & PA
- Contract Type
- Temporary
- Hours
- Full Time
Apple Recruitment are seeking to recruit a band 3 Administrator for our public sector client based in Belfast City Centre. The role is 37.5 hours per week, mon-fri 9am-5pm, Temporary initially to August with possible extensions. GBP10.09 an hour.
Duties:
- typing of correspondence and reports, using a word processing system equipped with Microsoft Office software and audio typing if required
- actioning routine correspondence, enquiries and emails and drafting routine correspondence on behalf of officers
- assisting in the design and layout of reports, forms etc.
- maintenance of scheduler appointments system using MS Outlook
- organising conferences, workshops, seminars, forums routine meetings, functions and visits, including liaison with officers and other external individuals and organisations in agreeing dates, times, venues, equipment and hospitality required, organising travel arrangements and preparing relevant papers/files and information for officers/participants/delegates. Liaise with Events Officer in relation to organising venues, equipment and hospitality.
- in the absence of the Events and IT Support Officer, assisting in preparing meeting rooms and setting up equipment, following relevant health and safety and manual handling policies and in liaison with other NIPEC staff;
- attending meetings, taking and preparing notes/minutes
- use of internet to research and obtain information for officers
- receiving incoming and making outgoing telephone calls on behalf of senior officer, and where appropriate, assisting in responding to calls
Essential Criteria
Applicants must have:
1. Five GCSE's (Grades A-C) or equivalent, including English language and Maths
and
Two A'Levels or equivalent or higher qualification
and
One year's relevant experience* working in an office-based environment
OR
18 months relevant experience* working in an office-based environment.
(* relevant experience should include word-processing, diary management, note/minute taking, filing, storage and retrieval of information)
1. RSA Stage 2 (both parts) word processing or equivalent.
1. At least one year's working experience of using Microsoft Word and Microsoft Outlook
Duties:
- typing of correspondence and reports, using a word processing system equipped with Microsoft Office software and audio typing if required
- actioning routine correspondence, enquiries and emails and drafting routine correspondence on behalf of officers
- assisting in the design and layout of reports, forms etc.
- maintenance of scheduler appointments system using MS Outlook
- organising conferences, workshops, seminars, forums routine meetings, functions and visits, including liaison with officers and other external individuals and organisations in agreeing dates, times, venues, equipment and hospitality required, organising travel arrangements and preparing relevant papers/files and information for officers/participants/delegates. Liaise with Events Officer in relation to organising venues, equipment and hospitality.
- in the absence of the Events and IT Support Officer, assisting in preparing meeting rooms and setting up equipment, following relevant health and safety and manual handling policies and in liaison with other NIPEC staff;
- attending meetings, taking and preparing notes/minutes
- use of internet to research and obtain information for officers
- receiving incoming and making outgoing telephone calls on behalf of senior officer, and where appropriate, assisting in responding to calls
Essential Criteria
Applicants must have:
1. Five GCSE's (Grades A-C) or equivalent, including English language and Maths
and
Two A'Levels or equivalent or higher qualification
and
One year's relevant experience* working in an office-based environment
OR
18 months relevant experience* working in an office-based environment.
(* relevant experience should include word-processing, diary management, note/minute taking, filing, storage and retrieval of information)
1. RSA Stage 2 (both parts) word processing or equivalent.
1. At least one year's working experience of using Microsoft Word and Microsoft Outlook