Policy Operations Associate

Policy Operations Associate

Glasgow based

6 month initial contract- PAYE

Team Profile:

The Global Operations Signatory and Policy Control Team has a requirement for a contingent/contract worker to assist their global team based in the Glasgow office. Throughout your role you will be provided with a supportive and vibrant multinational environment, we accept individual differences and believe in collaborative team working.

Primary Responsibilities:

The successful candidate will be required to undertake the following responsibilities:

• Facilitate the storage of the Operations' Policies & Procedures on Firm systems;
• Perform the Approved Exclusion Reviews and prepare reporting for Senior Management;
• Perform the required reviews of all Authorised Signatory Lists for Operations and work with Operations and the Company Secretaries to update the lists, as required;
• Create new Authorised Signatory Lists for Operations, where required, and work with Operations and the Company Secretaries to obtain approval for the new lists;
• Obtain certified copies of Operations' Authorised Signatory Lists, as required and send to the appropriate groups within Operations;
• Develop and maintain a strong working relationship with divisions throughout the organisation, including, Legal, Compliance, Internal Audit, Company Secretaries, Finance, and the wider team.
• Assist with releasing courses to Operations in line with global requirements;
• Perform the review and approval of Operations' Policies and Procedures in line with Operations Policy

Skills required:

The ideal candidate will have previous experience/knowledge within an Operations', Legal, Risk or Compliance related environment and/or a Bachelors degree in a related field. They will be a confident analytical person with excellent oral and written communication skills. In addition, the ideal candidate will possess the following attributes:

• Effective communication, interpersonal and analytical skills as well as strong attention to detail and accuracy;
• The ability and confidence to interact and influence effectively at all levels of the organization to present views and gain consensus amongst them;

• Well organised and can perform multiple day-to-day activities with minimal guidance and supervision, displaying excellent prioritisation and time management skills;

• Self-motivated with a strong sense of ownership and accountability for tasks, can work independently/remotely and as part of a team, sharing knowledge and contributing to team output and development;

• Understands the business they support and is able to build and manage relationships on a day to day level with key stakeholders;
• Recognises risk in day-to-day processes, draws out the key issues and suggests ideas for continuous improvement, manages change to new or existing work streams;

• Previous experience of working with a vendor team in a remote location;
• Proficient in MS Office suite of applications.