Administration Assistant
- Recruiter
- Confidential
- Location
- Watford
- Salary
- Competitive
- Posted
- 17 Jun 2021
- Closes
- 15 Jul 2021
- Sectors
- Admin, Secretarial & PA
- Contract Type
- Permanent
- Hours
- Full Time
About the Employer
VINCI Construction UK is a specialist civil engineering, construction and facilities management company. Part of the global VINCI Group, we are known for the innovation, creativity and technological mastery with which we tackle the most complex of projects.
We undertake newbuild and refurbishment schemes as well as long-term contracts to operate and maintain assets and facilities. Our clients include national government, local authorities, transport bodies, hospitals, universities, housing providers, retailers and commercial firms in every sector.
VINCI Construction UK takes a collaborative, partnership approach to projects, building professional relationships based on mutual respect and trust. We operate a culture of teamwork, openness and support, in which everyone is encouraged to strive for excellence. Social value and sustainability are at the heart of everything we do, and our health and safety record is second to none. We are also able to draw on the expertise of other VINCI companies and subsidiaries around the world.
Vacancy Details
We are currently recruiting an Administration Assistant to join our Learning & Development Team (Academy) within the Human Resources Department. This is an Apprenticeship position to be based in our Head Office in Watford, Hertfordshire.
This is a full-time position, and the hours of work are 08:45 to 17:00 Monday to Friday, less 45 minutes unpaid for lunch each day. The Apprenticeship will last 18 months and the successful candidate will achieve a Level 3 qualification. Apprentices are paid for their normal working hours and training that's part of their apprenticeship (usually one day per week). This role could lead on to further employment after the qualification has been completed.
This Apprenticeship is an excellent opportunity to:
* Earn while you learn
* Receive a recognised qualification
* Gain real work experience
* Improve your employability
* Develop your skills
This role involves supporting our employees and teams to develop their skills, knowledge and experiences. The apprentice will be part of our Academy team supporting the facilitation of this development by undertaking a variety of administrative tasks.
Duties will include:
* Answering simple queries and redirect other calls appropriately, taking messages where requests are not able to be routed to the relevant person and passing these on
* Dealing with incoming and outgoing post, ensuring correspondence received is logged and distributed accordingly
* Administration of learning and development records ensuring data accuracy on digital systems
* Contacting employees to progress training requests and associated documentation
* General administration support and ad hoc tasks
* Supporting in the organisation of training activities as directed by Academy Team
* Developing awareness of wider VINCI business
* Developing knowledge of VINCI working practices and industry as a whole
* Maintaining a developing level of technical knowledge and understand how this may be applied to meet business and customer needs
The ideal candidate will have:
* Strong communication skills
* Competent skills in numeracy, literacy, and strong ICT (Excel, PowerPoint and Word)
* Ability to self-manage and organise your own time
* General admin experience
* GCSEs at grades A*-C/9-4 (or equivalent) in Maths and English.
The ideal candidate will be:
* Honest and authentic
* Fair and respectful
* Curious
* Open minded
* Team player
* Accountable
* Reliable
* Proactive
VINCI Construction UK is a specialist civil engineering, construction and facilities management company. Part of the global VINCI Group, we are known for the innovation, creativity and technological mastery with which we tackle the most complex of projects.
We undertake newbuild and refurbishment schemes as well as long-term contracts to operate and maintain assets and facilities. Our clients include national government, local authorities, transport bodies, hospitals, universities, housing providers, retailers and commercial firms in every sector.
VINCI Construction UK takes a collaborative, partnership approach to projects, building professional relationships based on mutual respect and trust. We operate a culture of teamwork, openness and support, in which everyone is encouraged to strive for excellence. Social value and sustainability are at the heart of everything we do, and our health and safety record is second to none. We are also able to draw on the expertise of other VINCI companies and subsidiaries around the world.
Vacancy Details
We are currently recruiting an Administration Assistant to join our Learning & Development Team (Academy) within the Human Resources Department. This is an Apprenticeship position to be based in our Head Office in Watford, Hertfordshire.
This is a full-time position, and the hours of work are 08:45 to 17:00 Monday to Friday, less 45 minutes unpaid for lunch each day. The Apprenticeship will last 18 months and the successful candidate will achieve a Level 3 qualification. Apprentices are paid for their normal working hours and training that's part of their apprenticeship (usually one day per week). This role could lead on to further employment after the qualification has been completed.
This Apprenticeship is an excellent opportunity to:
* Earn while you learn
* Receive a recognised qualification
* Gain real work experience
* Improve your employability
* Develop your skills
This role involves supporting our employees and teams to develop their skills, knowledge and experiences. The apprentice will be part of our Academy team supporting the facilitation of this development by undertaking a variety of administrative tasks.
Duties will include:
* Answering simple queries and redirect other calls appropriately, taking messages where requests are not able to be routed to the relevant person and passing these on
* Dealing with incoming and outgoing post, ensuring correspondence received is logged and distributed accordingly
* Administration of learning and development records ensuring data accuracy on digital systems
* Contacting employees to progress training requests and associated documentation
* General administration support and ad hoc tasks
* Supporting in the organisation of training activities as directed by Academy Team
* Developing awareness of wider VINCI business
* Developing knowledge of VINCI working practices and industry as a whole
* Maintaining a developing level of technical knowledge and understand how this may be applied to meet business and customer needs
The ideal candidate will have:
* Strong communication skills
* Competent skills in numeracy, literacy, and strong ICT (Excel, PowerPoint and Word)
* Ability to self-manage and organise your own time
* General admin experience
* GCSEs at grades A*-C/9-4 (or equivalent) in Maths and English.
The ideal candidate will be:
* Honest and authentic
* Fair and respectful
* Curious
* Open minded
* Team player
* Accountable
* Reliable
* Proactive