Records and Information Governance Consultant
- Recruiter
- Portsmouth Cathedral
- Location
- Portsmouth
- Salary
- Competitive
- Posted
- 17 Jun 2021
- Closes
- 24 Jun 2021
- Sectors
- Engineering, Defence
- Contract Type
- Permanent
- Hours
- Full Time
Job Purpose
To lead the development and implementation of a records and information management function for Portsmouth Cathedral, with responsibility for strategy, content, and compliance, which will impact on all departments and volunteers across the Cathedral and be pivotal in achieving effective decision-making.
To ensure that Portsmouth Cathedral has information held in such a way as to support the Cathedral’s transition to registered charity status as part of the 2021 Cathedrals Measure.
To lead the development of analysis and reporting systems for the Cathedral, to turn data into management information to drive the improved performance/use of human and financial resources.
To mentor and train Cathedral staff and volunteers in effective records management, data analysis and reporting techniques, embedding good practice.
Specific Duties and responsibilities:
To develop and implement a corporate records and information strategy that can enable the analysis and reporting of data to drive effective delivery of the Portsmouth Cathedral Vision and Strategy.
To identify and categorise the disparate sources of information held by the Cathedral, both electronic and hard copy.
To digitize existing hardcopy records into electronic form where practical and to dispose of hard copy records where legal and practical so to do.
To design and implement data capture processes which are electronic by default using Microsoft Office 365, Donorfy (the Cathedral’s recently acquired database/CRM) and People HR (the Cathedral’s recently acquired HR management system).
To design and establish analysis and reporting systems based upon information held within Office 365, Donorfy and People HR to enable effective decision making.
To ensure the Cathedral’s corporate data information strategy complies with all statutory regulation (e.g., GDPR) and Church of England reporting requirements (e.g., annual statistical return).
To ensure that the Cathedral has information held in such a way as to support the organisation’s transition to registered charitable status as part of the 2021 Cathedrals Measure.
To ensure that the Cathedral has information held in such a way as to enable easy and timely sharing of information with the Diocese of Portsmouth and Church House (“Headquarters” of the Church of England) as well as with internal stakeholders.
To unleash Portsmouth Cathedral’s knowledge base and leverage this to improve our performance as an organisation.
To develop best practice and to establish Portsmouth Cathedral as an exemplar within the Church of England.
To develop and encourage the capture and sharing of learning.
To promote the effective use of ICT in information management.
Knowledge
Knowledge and experience of records and data management and governance.
Sound operating knowledge and experience of Microsoft Office products and operating systems, their interfaces, processes, and functions.
General
The successful candidate will be expected to:
Deliver projects on time and on budget.
Act as an ambassador for Portsmouth Cathedral at all times, including attendance at events as required.
Undertake administrative duties as required. This position will be self-supporting administratively.
Follow and abide by Portsmouth Cathedral’s policies and procedures, as detailed in the Staff Handbook, at all times including Safeguarding, Health and Safety, Equal Opportunities and Confidentiality.
Carry out other duties as may be specified by the line manager from time to time.
Some weekend and evening work may be necessary.
The post will be based mainly in the Cathedral Offices but some remote or home working will be possible.
Skills and Experience
Essential
The successful candidate needs to be able to work comfortably in a faith-based organisation and be sympathetic to, and supportive of, its Christian values, and to demonstrate the following:
Three years’+ experience working in a records management and reporting role.
Experience of configuring, administrating, and maintaining a records management system.
Experience of creating/developing reports and automated systems for reports from data.
Experience in the identification of information system needs, and the analysis of their requirements.
Ability to produce data analysis to drive strategic improvement and business performance.
Experience in the interpretation and analysis of datasets.
Experience of turning data into information, information into insight and insight into business decisions.
Excellent project management skills.
Good evaluation and analytical skills and the ability to engage with multiple audiences.
Excellent written and verbal communication.
Ability to build positive relationships and work collaboratively with colleagues and key stakeholders, as well as working independently.
Self-motivated and hardworking with excellent attention to detail.
Highly IT literate with experience of Microsoft Office 365 and familiarity with CRM systems.
Ability to solve problems quickly and sensitively and find new solutions.
Confident, positive, and energetic individual with a can-do attitude.
Desirable
Records Management qualification.
Experience of working with volunteers.
Experience of working with Donorfy.
Experience of creating visual insights from data (e.g., Tableau, Microsoft BI or Dashboard reporting generally).
This is a description of the job as it is presently constituted. It is the practice of Portsmouth Cathedral to examine job descriptions from time to time and to update them to ensure they relate to the job as then being performed, or to incorporate whatever changes are being proposed. This will be conducted in consultation with you. It is our aim to reach agreement on changes, but if agreement is not possible, Portsmouth Cathedral reserves the right to insist on changes to your job description, after consultation with you.
To lead the development and implementation of a records and information management function for Portsmouth Cathedral, with responsibility for strategy, content, and compliance, which will impact on all departments and volunteers across the Cathedral and be pivotal in achieving effective decision-making.
To ensure that Portsmouth Cathedral has information held in such a way as to support the Cathedral’s transition to registered charity status as part of the 2021 Cathedrals Measure.
To lead the development of analysis and reporting systems for the Cathedral, to turn data into management information to drive the improved performance/use of human and financial resources.
To mentor and train Cathedral staff and volunteers in effective records management, data analysis and reporting techniques, embedding good practice.
Specific Duties and responsibilities:
To develop and implement a corporate records and information strategy that can enable the analysis and reporting of data to drive effective delivery of the Portsmouth Cathedral Vision and Strategy.
To identify and categorise the disparate sources of information held by the Cathedral, both electronic and hard copy.
To digitize existing hardcopy records into electronic form where practical and to dispose of hard copy records where legal and practical so to do.
To design and implement data capture processes which are electronic by default using Microsoft Office 365, Donorfy (the Cathedral’s recently acquired database/CRM) and People HR (the Cathedral’s recently acquired HR management system).
To design and establish analysis and reporting systems based upon information held within Office 365, Donorfy and People HR to enable effective decision making.
To ensure the Cathedral’s corporate data information strategy complies with all statutory regulation (e.g., GDPR) and Church of England reporting requirements (e.g., annual statistical return).
To ensure that the Cathedral has information held in such a way as to support the organisation’s transition to registered charitable status as part of the 2021 Cathedrals Measure.
To ensure that the Cathedral has information held in such a way as to enable easy and timely sharing of information with the Diocese of Portsmouth and Church House (“Headquarters” of the Church of England) as well as with internal stakeholders.
To unleash Portsmouth Cathedral’s knowledge base and leverage this to improve our performance as an organisation.
To develop best practice and to establish Portsmouth Cathedral as an exemplar within the Church of England.
To develop and encourage the capture and sharing of learning.
To promote the effective use of ICT in information management.
Knowledge
Knowledge and experience of records and data management and governance.
Sound operating knowledge and experience of Microsoft Office products and operating systems, their interfaces, processes, and functions.
General
The successful candidate will be expected to:
Deliver projects on time and on budget.
Act as an ambassador for Portsmouth Cathedral at all times, including attendance at events as required.
Undertake administrative duties as required. This position will be self-supporting administratively.
Follow and abide by Portsmouth Cathedral’s policies and procedures, as detailed in the Staff Handbook, at all times including Safeguarding, Health and Safety, Equal Opportunities and Confidentiality.
Carry out other duties as may be specified by the line manager from time to time.
Some weekend and evening work may be necessary.
The post will be based mainly in the Cathedral Offices but some remote or home working will be possible.
Skills and Experience
Essential
The successful candidate needs to be able to work comfortably in a faith-based organisation and be sympathetic to, and supportive of, its Christian values, and to demonstrate the following:
Three years’+ experience working in a records management and reporting role.
Experience of configuring, administrating, and maintaining a records management system.
Experience of creating/developing reports and automated systems for reports from data.
Experience in the identification of information system needs, and the analysis of their requirements.
Ability to produce data analysis to drive strategic improvement and business performance.
Experience in the interpretation and analysis of datasets.
Experience of turning data into information, information into insight and insight into business decisions.
Excellent project management skills.
Good evaluation and analytical skills and the ability to engage with multiple audiences.
Excellent written and verbal communication.
Ability to build positive relationships and work collaboratively with colleagues and key stakeholders, as well as working independently.
Self-motivated and hardworking with excellent attention to detail.
Highly IT literate with experience of Microsoft Office 365 and familiarity with CRM systems.
Ability to solve problems quickly and sensitively and find new solutions.
Confident, positive, and energetic individual with a can-do attitude.
Desirable
Records Management qualification.
Experience of working with volunteers.
Experience of working with Donorfy.
Experience of creating visual insights from data (e.g., Tableau, Microsoft BI or Dashboard reporting generally).
This is a description of the job as it is presently constituted. It is the practice of Portsmouth Cathedral to examine job descriptions from time to time and to update them to ensure they relate to the job as then being performed, or to incorporate whatever changes are being proposed. This will be conducted in consultation with you. It is our aim to reach agreement on changes, but if agreement is not possible, Portsmouth Cathedral reserves the right to insist on changes to your job description, after consultation with you.