Audio Secretary

Meyer Scott Ref: VR/08197

Location: Peterborough

Our client, a Peterborough City Centre based firm of Chartered Surveyors are seeking an Audio Secretary to be responsible for providing administrative support to Directors and Surveyors.

You would be joining a company who can boast being one of the largest independent firms of Chartered Surveyors in the Eastern Region.

This business enjoys a low staff turnover hence this type of role does not come up very often so it would certainly be in your interests to apply sooner rather than later!

Duties:

You will be situated in the reception area, this is more the location of the role as opposed it being the role of a Receptionist. They operate a Rota system for answering the main telephone number and transferring to correct department/individual.

• Extensive audio typing for a couple of the Director of property surveys.
• Answering calls assisting the caller where you can with any queries and/or taking and relaying messages - answering the phone is done on a rota system so everyone can get on!
• Typing reports which can be long and complex.
• Invoicing for services provided to clients (training will be provided) but if you have knowledge of any finance package would be helpful not essential.
• Good Excel knowledge because some prefer to present their work on a spreadsheet.
• Compiling, binding and issuing reports
• Managing paper and electronic files
• Dealing with confidential and sensitive information
• Sorting and distributing incoming and outgoing post
• Occasionally check diary for whereabouts of staff.
• Whilst they have very few visitors on site you would be the point of contact for asking them to sign in and of course alert staff member of their arrival.
• Other Ad hoc duties as requested

You will need:

• Good knowledge and use of Windows based packages to include Outlook, Word, and Excel.
• Some experience of working within a similar capacity - perhaps a firm of Solicitors would be great but not essential.
• Good Audio skills.
• Smart professional appearance.
• Able to pay attention to detail as some of the reports are quite complicated.

Hours: 9am - 5.30pm

Ample Free car parking.