Events Co-ordinator/ Administrator

Exciting Career Opportunity - Events Co-ordinator/ Administrator

We are actively recruiting for an Events Co-ordinator, to be based at our Retford depot.

Are you highly organised and do you love to plan? Are you passionate, flexible and able to adapt to ever changing situations? Do you possess exceptional customer service skills? Can you keep calm under pressure? Are you reliable and do you thrive in high paced situations?

About our company:

Chevron TM specialises in the provision of temporary traffic management services throughout the UK, providing physical and digital traffic controls to ensure that works are carried out safely and workers and the general public are safe.

Managing traffic for organisations working within Utilities, Rail, High Speed Network, Local Authorities and Events we place huge emphasis on our performance and ability to deliver, meet and exceed our clients' expectations. We give expert support from the consultation and design phase, right through to work completion and sign-off.

We believe our employees are the best in our business. They are ambitious, hard-working, dedicated and are proud to work for Chevron TM. We are proud of them and the contribution they make to the success of our company to ensure that we are the UK's leading independent traffic management company.

About the role:

The Events Co-ordinator role is a busy and varied role, required to provide full support to the Events Manager.

Key responsibilities will include:

• Monitoring and reporting on performance, ensuring that we exceed our targets and service levels.
• Answering phone calls and responding to enquiries from clients, as well as general enquiries and visitors to the location
• Attending client and local authority meeting
• Providing regular and ad hoc management information and reports
• Ensuring resources are managed within agreed budgets.
• Responsibility for completion of operative briefings
• Assisting in designing event plans and organising and scheduling appointments for the Events Manager and Assistants
• Planning meetings and taking minutes
• Assisting in the preparation of scheduled reports and preparing quotations
• Keeping accurate records of all clients' requirements
• Actioning requests for SRN and Non-SRN applications
• Creating and maintaining systems with all required works
• Creating customer invoices from the ERP works directory
• Creating client specific job and van packs

The role is predominantly based from our Retford depot, however, travel will be required to attend events and meetings.

About You:

A highly organised and pro-active individual. You will thrive planning and being involved in the management of traffic management provisions of an event from start to finish. You will boast excellent communication skills, have a hands-on approach and 'can do' attitude. A professional individual you will find it easy to form effective working relationships with people on all levels. As you know events can take place at any time of day/ night, so therefore, a flexible working attitude is a must.

Qualifications & Skills:

• Organised, diligent and thorough
• Full UK driving licence
• Adheres to and sets high standard of personal admin, daily time keeping
• Good I.T. skills including Excel
• Confident communication skills
• Excellent interpersonal skills
• Helpful and willing attitude

Desirable:

• Traffic Management knowledge