Administration Assistant

Administration Assistant
Exeter, Devon
 
Are you a highly organised administrator with a great eye for detail? If so, read on.
 
About Us
 
The New School Exeter is an independent pre-preparatory school for girls and boys aged 3-7 years. Our aim is to prepare our children for the next step in their educational lives, providing a caring, nurturing, instructive and, of course, fun environment in which our children learn to thrive. A former Victorian chapel, it is located on a private, wide, tree-lined avenue set in an acre of ground with its own tennis court and garden. It is located only three miles from central Exeter and provides an oasis of calm from the bustle of city life.
 
In March 2021, The New School became part of the Exeter School family. Exeter School is an HMC and IAPS co-educational school for 930 children aged 7 to 18.
 
We’re now looking for an Administration Assistant to join us on a permanent, part time basis during term time, plus up to 10 days in the holidays and including INSET DAYS.
 
The Benefits
 
- Competitive salary
- On-site parking
- 22 days’ holiday per annum
 
This is an excellent opportunity for an administration professional to take on an engaging part time role and make a difference to an already thriving school.
 
You will join a friendly and supportive team in a small, busy and vibrant independent day school where everyone pitches in.
 
What’s more, we have a strong focus on learning and development and are committed to creating a stimulating and supportive environment for staff and pupils alike.
 
The Role
 
As an Administration Assistant, you’ll provide a high level of support to the Head of The New School.
 
Providing telephone reception and managing general enquiries via email, you will deal with day-to-day enquiries from pupils, parents, staff, and stakeholders and assist with the efficient organisation of the school office.
 
You will also manage the school calendar/diary and organise and collate information for parents’ evenings, extra-curricular activities and school trips.
 
Additionally, you will:
 
- Run the morning registration system, including following up any unexplained absence 
- Meet, greet and register visitors on arrival to the school
- Collate contributions to the weekly newsletter
- Act as a first aider and manage the first aid records (full training will be provided)
 
About You
 
To be considered as an Administration Assistant, you will need:
 
- Previous administration experience
- A high level of competence using Microsoft Word and Excel
- Excellent interpersonal and communication skills, both verbal and written
- The ability to work to deadlines and respect confidentiality at all times
- The ability to work effectively on your own and as part of a team
 
Previous experience working with children and/or young people would be beneficial to your application, as would knowledge and/or a qualification in first aid.
 
This is a part-time role working 25 hours per week from 8.00 am – 1.00 pm, 5 days a week during term time, plus up to 10 days in the holidays and including INSET DAYS.
 
Other organisations may call this role Administrator, Admin Assistant, School Administration Assistant, School Secretary, School Receptionist, Receptionist, or School Administrator.
 
The closing date for applications is midday on Thursday 24th June 2021, with a start date of 1st September 2021.
 
Webrecruit, The New School and Exeter School are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.
 
So, if you’re looking to increase your experience as an Administration Assistant, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.