Office Manager
- Recruiter
- Cluny Capital Ltd
- Location
- Bath
- Salary
- 28000.00 - 35000.00 GBP Annual
- Posted
- 14 Jun 2021
- Closes
- 22 Jun 2021
- Sectors
- Admin, Secretarial & PA
- Contract Type
- Permanent
- Hours
- Full Time
As an ethical investment firm based in Bath we are seeking an enthusiastic, highly-motivated and organised full-time office manager to join our small, experienced team of finance professionals. We are an investment management firm with a strong ethical culture, and an emphasis on collaboration, innovation and integrity. We are in the process of expanding our ethical investment offering, giving the firm a start-up feel whilst benefitting from our existing 9-year history.
The role covers all aspects of office management, as well as assisting the CEO who oversees the firm's marketing and investor relations activities. Your responsibilities will be fluid and will require an adaptable person who can be accountable for a range of support tasks. You will need to be a highly organised individual with confident IT skills, a can-do attitude and superb communication skills.
The role will include but will not be limited to:
Office Management:
- Taking responsibility for the smooth day-to-day running of the office.
- Effective administration including creation of templates, document production, data input.
- Systems maintenance, specifically maintenance of the digital filing systems.
- Data protection for any records filed.
- Organising internal and external meetings to be held both remotely and in-person; ability to establish secure virtual meeting rooms.
- Diary, travel management, team event management and coordination.
- Board-pack and meeting preparation including compiling agendas and minute taking.
- Supporting the effective running of the organisation through design and maintenance of systems and processes.
- Ensuring the team is supported with appropriate technology.
- Liaising with external service providers such as IT consultants and building management.
- Supporting the Operations Manager and other members of the team.
- Compiling presentations, newsletters and reports which will include tables, graphs and charts.
- Assisting with new CRM system implementation.
- Managing and maintaining internal databases.
You will have:
- Suitable experience to enable you to hit the ground running, be resourceful and proactive.
- Integrity, reliability and discretion.
- Ability to work independently as well as part of a team.
- Ability to organise, prioritise, multi-task, work efficiently and meet deadlines.
- Strong technical skills in the Microsoft office suite: strong PowerPoint, Word and Excel skills essential.
- Ideally, prior experience with CRM systems.
- Flexibility, adaptability and a positive, can-do attitude.
- A friendly, yet professional manner, excellent communication and interpersonal skills, the ability to build positive working relationships with colleagues and other stakeholders and the ability to maintain confidentiality.
- A good command of the English language to include excellent writing, editing and grammatical skills.
- Accuracy, numeracy and attention to detail.
- A willingness to learn as there will be potential to develop and expand your role as the business grows.
Requirements:
- Educated to degree level or with equivalent experience.
- It is essential that you are able to demonstrate that you have the necessary qualities for the role.
- You will have had some experience in an office environment.
The role may suit someone returning to work after a career break.
We are an equal opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together.
Benefits: 20 days' holiday plus bank holidays.
Location: Central Bath (5 mins walk from Queens Square).
Hours: Monday - Friday, 9 a.m. - 5 p.m. Possibility of working from home at some point.
Salary: GBP28,000 to GBP35,000 per annum.
Deadline for applications: Wednesday 9 June.