Property Administrator

Administrator - Property

Ref. VAC-12742

Derry

Perm. Contract F.T. Hours

Salary DOE

We are now recruiting for/on behalf of a leading property development firm who has grown over the years to become one of the leaders in their sector.

They are now offering an opportunity for a newly created role within their Property Management team to support with the effective management of our commercial property portfolio.

The ideal candidate must have previous administration experience of working within a busy shopping centre management team and be able to provide a high level of service to, and establish rapport with, clients, tenants, and colleagues.

Role Responsibilities

Managing property files and databases to ensure tenant details are maintained and kept up to date
Accomplishes financial objectives by collecting rents and service charges
Allocation and coding of service charge invoices for authorisation and payments

General liaison on daily accounting tasks with the accounts team, tenants, surveyors and facilities management
Assist our Accounts team to ensure all demands are raised in line with the provisions of each lease and any tenant arrears are tracked and closed out
Monitoring of service charge expenditure and assisting with service charge budgets and reconciliations
Sending service charge budget packs and reconciliations to tenants with covering letters
Credit control activity dealing with non-payments, following Company policy for co-ordination and escalation
Assistance as necessary with issuing of annual service charge budgets in a timely manner
Extracting relevant information from simple documentation and populating data base amendment forms
Production and maintenance of relevant spreadsheets and reports as required
Dealing with basic accounting queries raised by tenants or contractors
Corresponding with tenants and dealing with daily issues as necessary
Keeping tenancy schedules and other data up to date including tenant turnover schedules
Assisting with setting up new properties and closing down sold properties
Coordination of utility accounts, including client meter readings to enable tenant recharging
Diary management, general enquiries and general administrative activity as appropriate
Essential Qualifications & Experience

2-3 years' experience providing full administrative support to the property management team within a shopping centre setting
Demonstrable knowledge of shopping centre operations
Demonstrable knowledge of relevant local and national statutory legislation regarding landlords/tenants
Education or qualifications within a relevant discipline may be advantageous
Job Related Skills

Excellent communication and relationship building skills
Commercial and financial acumen, with excellent budget control and cost analysis skills
Excellent time management skills, working to tight deadlines
Ability to organise and prioritise workloads, with a strong attention to detail
Ability to use initiative confidently within defined decision-making processes
Ability to be flexible and thrive within a quickly changing environment
Professional level verbal and written communication skills
Advanced Microsoft Excel and IT skills, and competence in office management software
How to Apply:

Please send your full and up to date CV along with a cover note or email to our Multi-Sector team in order to apply for this role.

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