Legal Secretarial Assistant

Legal Secretarial Assistant - Southampton

I am delighted to be recruiting for a Legal Secretarial Assistant for one of my clients in Southampton.

The purpose of this role will be to provide administrative and secretarial support to the Trademark Paralegal Secretaries and Trademark Attorneys.

This is an excellent opportunity for someone who has previously worked within a Legal Secretarial role and looking to take their next career move.

Key Duties:

Administrative assistance for Trademark Paralegal Secretaries to include, preparing standard letters, emails, uploading of electronic invoicing.

Typing letters/emails and formal documents.

PA duties, such as booking flights and dealing with telephone queries as required.

Calculating and preparing client invoices, to include debit and credit notes.

Attending to daily administration requests for the paralegal secretaries and Attorneys, such as file management, scanning and photocopying.

Preparing memos, attendance notes and taking minutes for the Trademark Attorneys meetings (on a rota basis)

Typing up trip reports and preparing documents.

Person Specification

Secretarial Experience:

Previous administrative experience (in any legal discipline).

Knowledge or experience of Trademarks.

Essential to have strong typing and keyboard skills.

Previous experience of working with digital dictation and audio typing.

Organisational & Prioritisation Skills:

Essential to be able to demonstrate an organised approach to their workload.

Familiar with managing and working with key dates.

Essential to have strong prioritisation skills gained within a high deadline environment.

Disposition:

Excellent spelling and grammar.

Demonstrates strong attention to detail and take pride in producing high quality work.

Excellent communication skills, particularly written.