Receptionist & Administrative Assistant

Role: To assume the role of Receptionist/Administration Support, ensure appropriate safeguarding administration of visitors and contributing to the running of a safe, efficient and welcoming school.

Salary: Scale 4 points 7-11, term time plus one week (3 days per week)

Responsible to: Office Manager

Core Responsibilities

Reception

• Receive telephone calls and redirect as necessary.
• Deal with telephone enquiries.
• Maintain visitors' safeguarding administration.
• Maintain name badges for all staff.
• Assist school community with all general enquiries.
• Maintain a tidy and informative reception area.
• Manage the Academy email box.
• To accept and sign for deliveries as appropriate.
• To undertake filing

Office Administrative Support

• Help provide an orderly, friendly and calm environment for parents, staff, children and visitors.
• Assist with all aspects of arrangements for visitors to the school; including external agencies and visits from OFSTED, DfE, HMI
• Lead and manage all administrative duties linked to student admissions including pupil records and the issue of uniforms
• Organise and distribute all keys and access control passes
• To order stationary and text books for subject leads as and when needed
• Deal with daily routines; communicate with parents and classroom teachers regarding attendance, absences, illnesses and collection arrangements, prioritising where necessary.
• Open and sort incoming mail, notifying mail recipients of its arrival.
• To assist with the administration of school visits in liaison with the teaching staff.
• Liaising with school catering suppliers, to ensure the correct number of meals are ordered.
• Support the Office Manager to develop and deliver a Public Relations service to the school both externally and internally, including development of external links and opportunities for marketing
• To undertake typing and word processing as needed in producing and the effectively distribution of information letters to children, parents /carers.
• To liaise with parents regarding accidents, emergencies or general illness including 'sending children home' and the recording and processing of pupil medication.

Closing date for receipt of applications: Monday 21 June 2021.

Shortlisted candidates will be notified on Wednesday 23 June 2021.

Interviews to be held at Olive AP Academy - Cambridge on Friday 02 July 2021.

If you are interested in applying, please select 'apply' below which will take you to our company website to complete an application form.