Administrative Assistant
- Recruiter
- Confidential
- Location
- Reading
- Salary
- 25000.00 - 30000.00 GBP Annual
- Posted
- 11 Jun 2021
- Closes
- 09 Jul 2021
- Sectors
- Travel & Tourism
- Contract Type
- Contract
- Hours
- Full Time
A global powerhouse within the technology industry is looking for an Admin Assistant to join their team on an initial 12 month contract in Reading - The role will be on-boarded remotely.
Key areas of responsibility:
Diary management for senior staff, responsible for keeping an overall view of the diary and ensuring provision of all briefing papers and supporting information to the Manager in a timely manner.
Manages team administration in an effective, timely and professional manner.
Provides high level administration support to the senior staff member's team, including:
Scheduling and co-ordination of group meetings/ offsites, including logistics, catering etc.
Preparation of meeting agendas and briefing packs where appropriate.
Organising group travel itineraries and using online travel approval forms [where appropriate]
Delivering high quality and timely responses to incoming telephone calls, emails and correspondence.
Assisting with preparation of presentations, reports and correspondence from draft.
Photocopying, and dealing with courier requests.
Collection and distribution of mail from the mail rooms and ownership of mail rooms.
Ownership of internal processes, including creating Purchase Orders, tracking invoices and ordering hardware.
Updating and monitoring Org Charts, team aliases, SharePoint files.
Responsible for assisting new starters.
Acting as main point of contact for the Group when the manager is offline / or away from their desk.
Remind Manager(s) of scheduled activities which require preparation including 1-1s performance reviews, internal and external meetings, presentations, etc. Chase team members for information to meet deadlines.
All travel itineraries to be identified and arrangements made well in advance with all visa requirements, currency, hotels, transfers etc.
Undertake general Office Management duties on behalf of the department, eg: monitoring functionality of equipment such as faxes, photocopiers, printers, projectors, etc, and liaising with Facilities/ITG to resolve any issues.
Meet and greet visitors
To provide administrative assistance to ad hoc Group projects, where appropriate.
Assisting with ad hoc projects on behalf of Managers as and when required, eg Mid Year Planning
Arrange conference calls/live meetings.
Success Criteria:
Ensure all issues/requests raised to Manager(s) office are dealt with in a professional, efficient, and timely manner and escalated where appropriate.
Provides effective Group support and enables group staff to work as efficiently and effectively as possible.
Participates as a highly trusted and involved member of the team.
Is the focal point for the team, as a point of contact to handle routine enquiries both internally and externally
Highly organized and quick learner.
Is able to multi-task and cope with high and changeable workloads and business needs.
Demonstrates excellent interpersonal skills to develop and maintain key working relationships across team and across company.
Error free and timely correspondence.
Uses initiative as appropriate to position, escalating where appropriate.
Experience and Professional Qualification Requirements:
Essential:
Experience operating at PA level in a large Corporate, preferably IT environment.
Knowledge at intermediate level of MS Outlook, Word, Excel, PowerPoint.
A minimum of 5 GSCE or equivalent, including Mathematics and EnglishHuntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.
PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK
Key areas of responsibility:
Diary management for senior staff, responsible for keeping an overall view of the diary and ensuring provision of all briefing papers and supporting information to the Manager in a timely manner.
Manages team administration in an effective, timely and professional manner.
Provides high level administration support to the senior staff member's team, including:
Scheduling and co-ordination of group meetings/ offsites, including logistics, catering etc.
Preparation of meeting agendas and briefing packs where appropriate.
Organising group travel itineraries and using online travel approval forms [where appropriate]
Delivering high quality and timely responses to incoming telephone calls, emails and correspondence.
Assisting with preparation of presentations, reports and correspondence from draft.
Photocopying, and dealing with courier requests.
Collection and distribution of mail from the mail rooms and ownership of mail rooms.
Ownership of internal processes, including creating Purchase Orders, tracking invoices and ordering hardware.
Updating and monitoring Org Charts, team aliases, SharePoint files.
Responsible for assisting new starters.
Acting as main point of contact for the Group when the manager is offline / or away from their desk.
Remind Manager(s) of scheduled activities which require preparation including 1-1s performance reviews, internal and external meetings, presentations, etc. Chase team members for information to meet deadlines.
All travel itineraries to be identified and arrangements made well in advance with all visa requirements, currency, hotels, transfers etc.
Undertake general Office Management duties on behalf of the department, eg: monitoring functionality of equipment such as faxes, photocopiers, printers, projectors, etc, and liaising with Facilities/ITG to resolve any issues.
Meet and greet visitors
To provide administrative assistance to ad hoc Group projects, where appropriate.
Assisting with ad hoc projects on behalf of Managers as and when required, eg Mid Year Planning
Arrange conference calls/live meetings.
Success Criteria:
Ensure all issues/requests raised to Manager(s) office are dealt with in a professional, efficient, and timely manner and escalated where appropriate.
Provides effective Group support and enables group staff to work as efficiently and effectively as possible.
Participates as a highly trusted and involved member of the team.
Is the focal point for the team, as a point of contact to handle routine enquiries both internally and externally
Highly organized and quick learner.
Is able to multi-task and cope with high and changeable workloads and business needs.
Demonstrates excellent interpersonal skills to develop and maintain key working relationships across team and across company.
Error free and timely correspondence.
Uses initiative as appropriate to position, escalating where appropriate.
Experience and Professional Qualification Requirements:
Essential:
Experience operating at PA level in a large Corporate, preferably IT environment.
Knowledge at intermediate level of MS Outlook, Word, Excel, PowerPoint.
A minimum of 5 GSCE or equivalent, including Mathematics and EnglishHuntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.
PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK