Project Administrator

11 Jun 2021
09 Jul 2021
Contract Type
Full Time
AVEVA infuses industrial software with intelligence to empower people to shape a sustainable future. We work with our customers and harness the power of our ecosystem to deliver operational agility and empower human expertise. Our solutions advance engineering and operations with Performance Intelligence. From water and energy to food and infrastructure, we inspire insights that transform opportunity into sustainable business value. We combine unparalleled intelligence with collaborative innovation to enable people and industries to thrive.

There are 6,000 of our people at 90 locations in more than 40 countries who challenge themselves and each other to create and improve the transformative technology our customers need. With our help, industries across the world can make a positive difference to the lives of people everywhere.

We take pride in our core values and the diversity of our people, valuing the unique experience and expertise that people from different backgrounds bring to our business. At AVEVA, we're all about Limitless possibilities. Are you?

The Order & Project Administrator will operate on a wide range of software offers and will act in a multinational environment covering multiple countries & contract types. The person will be in charge of the accuracy of the information managed in the ERP, and play a key role in developing and managing an order process, ensuring a high quality service for our internal (sales force) and external customers.

Scope & Environment:
Within the European organization of Software division, part of Aveva Group, the successful candidate will be responsible for all aspects of sales administration through the full life cycle of customer orders - from order entry and invoicing through to order closure. This will include processing new customer orders, creating customer projects within SAP, maintaining customer contracts, raising invoices and credit control. You will also be required to prepare sales and orders reports as necessary.
You will need to demonstrate the ability to organize and manage a number of tasks at the same time to meet deadlines. You will also need excellent verbal and written communication skills to deal with customers globally, as well as to coordinate with internal stakeholders on contracts and orders information.
The ideal candidate will have a solid background in maintaining order and sales records in an international environment together with the ability to analyze sales order related data, and have an understanding of the revenue recognition principles and general ledger.

Key responsibilities / activities
- On a daily basis, you will be responsible for order & project administration in ERP
- On a daily basis, you will be responsible for end to end process of order entry till invoice & front end department in customer cash collection (work closely with shared service organization)
- Support & coordinate order entry activity with sales & finance departments.
- Set process to improve order admin & project admin activity across the region.
- Ad hoc & One off mission / tasks.

- Experience in a similar role
- Proven experience in a multicurrency sales ledger role with a customer-facing element and the ability to generate sales-related reports
- Understanding of international tax regulations with regards to invoicing foreign countries
- Proven experience using SAP/ Oracle/ - in particularly using the Contracts, Projects and Invoicing transactions
- To be willing to get involved in various tasks outside of the area of responsibility

- Attention to detail, accuracy and high level of initiative
- Ability to work unsupervised as well as part of a team
- Proficient user of Microsoft Office
- Ability to adapt to a fast changing working environment
- Excellent written and verbal communication and interpersonal skills
- Ability to organize and prioritize to meet strict deadlines
- Prior experience in SAP/ Oracle and Salesforce is an advantage
- Languages
o Fluent in English
o Fluent in another major European language- Spanish preferred
- Travels: Few may be required, but not regular.

AVEVA is an Equal Opportunity Employer. We are committed to being an exemplar employer with an inclusive culture, developing a workplace environment where all our employees are treated with dignity and respect. We value diversity and the expertise that people from different backgrounds bring to our business.
Come and join AVEVA to create the transformative technology that enables our customers to engineer a better world.

Concerning agencies: AVEVA does not accept unsolicited resumes and will not be responsible for fees related to such