HR, Governance & Admin Coordinator

Birmingham, West Midlands
£23,067-£27,511 + Pension + Generous Annual Leave and Flexibility
10 Jun 2021
08 Jul 2021
Contract Type

Human Resources

  1. To develop and maintain HR processes and procedures within the organisation that are appropriate and robust, relating to all staff levels whether permanent, casual or agency
  2. To coordinate processes within the HR cycle, and provide guidance to line managers around those processes, from recruitment, probation, development, performance review and departure
  3. To maintain relevant records and personal details (both hard copy and digital) relating to the staff team and a central suppository of HR related templates and document
  4. To support the Finance Team with the monthly payroll administration
  5. To provide administrative support to staff with the grievance and disciplinary procedures and practices of the organisation
  6. To support the Chief Executive in working towards quality marks for the organisation, such as Investors in People and Quality Students’ Unions
  7. To undertake professional development, where resources allow, to develop your understanding of HR practices and employment legislation and to keep abreast of changes


  1. To act as Secretary to the Board of Trustees, coordinating meetings, sending preparatory or supplementary documentation, arranging hospitality and taking minutes.
  2. To coordinate the sub-committees of the Board, where appropriate, to take notes
  3. To act as the lead staff member for Health and Safety administration and to initiate where appropriate policy and procedure within the organisation
  4. To ensure the organisation remains complaint with regards to national, local and organisation policies, procedures, and legislative requirements.  For example, GDPR, filing with Companies House the Charity Commission.


  1. To maintain organised and effective paper and electronic filing systems, for example both CORE HR and Bright HR
  2. To support effective room booking processes within the Students’ Union building
  3. To attend appropriate internal and external meetings, as directed by the line manager
  4. To support the organisation at peak or critical times, providing practical support at key events and activities where possible
  5. Ensuring that day to day activities embrace sustainability and reduce the impact upon the environment. 
  6. To undertake such other duties as are agreed as being in keeping with the general nature of the job and its grade