Team Administrator

Cordant People
17200.00 GBP Annual
09 Jun 2021
16 Jun 2021
Contract Type
Full Time
In this role you will provide a high quality, comprehensive workflow management and organisational service to fee earners. This role will initially be working remotely until further notice.
This is a 6 months Fixed Term Contract with potential to go permanent.

About the role

The role provides administrative and file management support across the team. Work will come either directly from the fee earner or through the work allocated by the Practice Assistants. The role is accountable for establishing and maintaining an ongoing service-based relationship with the team they support recognising and translating the needs and expectations into a responsive service.
Duties include:
* Liaise with PA to provide support to Client & Marketing for scheduling tender meetings, directory interviews, client training etc
* Liaise with PA to enter, maintain and update Interaction - adding new prospects, clients and contacts, activities and business development information
* File management
* File opening and closing - matters are set up on the relevant document/case management system. Undertake all file closing/ archiving procedures ensuring we are compliant at all times
* Assisting the PA as directed in the organisation of internal and external events, seminars and conferences
* Responsible for ordering all promotional goods and ensuring stock levels
* Make room and taxi bookings as requested, organising hand deliveries and courier requests, and other adhoc requests
* Printing/ copying/ scanning of documents flowing to document solutions for support with high volume jobs
* Liaising with fellow team member on workloads and ensure deadlines are consistently met
* Answering internal calls for other members of the team
* Liaison with and taking direction from your line manager
* Assisting the PA with billing as required
* Assisting with expenses
* Responsible for managing priorities and workloads to ensure deadlines are met.
* Responsible for creating and uploading information to client data rooms
* Production of court bundles, ensuring the master bundle is correctly prepared in line with Lawyer instructions and court rules and instructions provided to document solutions to complete
printing/copying of master bundles; suitable delivery methods pre-booked as needed
* Checking client and internal data for accuracy
* Ensuring compliance with firm wide/department policies and procedures including Lexcel and Information Security
* Responsible for checking post and/or emails and dealing with as appropriate ensuring all client related correspondence is appropriately filed in firms document management systems
* Attending team meetings
* Liaising with fee earners and practice assistants to take instruction and liaise on work requirements
* Intermediate knowledge of Microsoft Office

Person specification

* An effective communicator with the ability to liaise with internal and external clients in a professional manner
* Good organisational skills and ability to manage own time effectively within a fast-paced environment
* Positive can-do attitude with the ability to adapt to change
* Excellent attention to detail
* Customer service focused
* Proactive, professional and flexible approach to work
* Keen to develop over a period of time with a willingness and ability to learn