Warehouse Shift Coordinator

Warehouse Shift Coordinator

Reporting to: Warehouse Manager
Location: Totton, Southampton
Contract: Permanent
Hours: Part-time 20 hours per week
Salary: £10,459 per annum

About FareShare

FareShare is the UK’s national network of charitable food redistributors, made up of 18 independent organisations. Together, we take good quality surplus food from right across the food industry and get it to almost 11,000 frontline charities and community groups. In 2019/2020 24,074 tonnes of food were redistributed by FareShare Regional Centres and FareShare Go nationwide, our charity network serves 933,178 people every week.

Hunger is a growing issue in the UK and while there is surplus food that is otherwise going to waste, we believe that this food should be used to feed people first.

FareShare’s Strategy & Vision

Vision: We have the vision of a UK where “No good food goes to waste”.

Mission: To use surplus, fit for consumption, food to feed those who are vulnerable in the UK by supporting front line charitable organisations that tackle the cause and not just the symptoms of food poverty.

Our Purpose: We are doers. We are a community. We change lives.

Our Values:
Passion – for our cause and the challenge that lies ahead
Ambition – to go the extra mile and drive the change that must happen
Respect – for ourselves, each other, our volunteers, our partners and our beneficiaries
Collaboration – it’s only by working with others that we can be stronger
Focus – on providing the best service possible so that we deliver and achieve the most for our clients/customers.

The role

To co-ordinate the day to day operations, supervise a large team of volunteers and ensure the ongoing success of the FareShare Southern Central food warehouse in Southampton. This will involve working closely with warehouse colleagues and volunteers to ensure that all operational activities are completed to the agreed timetable and to the food safety standards set out in the FareShare operating manual.

Main areas of responsibility

Operations

- Work as a team with the Warehouse Manager, Warehouse Coordinator colleagues and volunteers to ensure all shifts are adequately planned, supervised and meet operational needs
- Support the Warehouse Manager in managing the FareShare Southern Central office, responding to emails and taking phone calls
- Responsible for organising food distribution using the FareShare food management systems
- Maintain excellent relations and communications with volunteers, staff, food suppliers and charities
- Take responsibility for petty cash as required
- Ensuring all key activities and milestones per shift are met
- Work with the Warehouse Manager to develop new operational processes as required and take an active role in their implementation
- To carry out any other duties which may be necessary in the light of the main purpose of the job

Health & Safety

- Be responsible for the Health & Safety and security of FareShare Southern Central buildings, vehicles, staff and volunteers, including the delivery of appropriate health & safety briefings
- Carry out & update risk assessments as defined by the FareShare operating manual and complete risk assessments for all new activity as required
- Ensure compliance with all FareShare policies and procedures and industry standards as required by food donors and regulators
- To ensure that the vans used by FareShare Southern Central are roadworthy and legal (taxed and insured) and to ensure there is payment of appropriate charges
- Support the development of relevant policies and procedures for FareShare and to ensure that all staff, volunteers, food suppliers, charities and visitors adhere to them as appropriate
- To comply with monitoring and evaluation systems as required for the Regional Centre’s activities and report regularly to the Warehouse Manager as required

Person Specification

As an employer committed to Equal Opportunities, we will assess applications in line with these criteria that we consider either as being essential or desirable in this role.

Essential:

- Commitment to gain, if not already held, intermediate certificate in food hygiene
- Full Drivers Licence
- At least one years’ experience of one or more of the following:
- Supervising/managing staff and/or volunteers
- Warehousing operation
- Food distribution
- Experience of working in a team with evidence of demonstrating a flexible approach to team working
- Experience of working on own initiative, able to manage own workload and prioritise tasks to meet objectives
- Experienced driver, with full, clean driving licence
- Computer literate with experience of working with MS Office and other bespoke software packages
- Excellent interpersonal & communication skills, clear ability to adapt approach to a diverse range of audiences
- Team player able to motivate and develop people through positive approaches

Competencies and behaviours

- Excellent communication both written and verbal, to various audiences
- Proven ability to provide a customer focused service
- Excellent, proven organisational skills

Operating Hours and Shift Pattern

Position will be 08:00 – 12:00, 12:00-16.00, working Monday – Friday and on occasional Saturdays as and when needed.

Flexibility to provide cover for planned and ad-hoc absences as well as Public and Bank Holidays is highly desirable in this role and also offers the opportunity for additional hours to supplement the core hours.

Application Process

If you would like to apply for this role, please select the apply button and send a copy of your CV, cover letter and equal opportunities form. Closing date for application is 16th June 2021 and interviews will be held online on 22nd June 2021.

This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.