HR Assistant

13.00 - 13.45 GBP Hourly
24 May 2021
21 Jun 2021
Human Resources
Contract Type
Full Time
Our client in Egham are looking for an experienced HR Assistant for a two month period.

Job Description

To provide an effective HR support and administrative service. Working with HR Officers and the Recruitment and Retention Manager and other members of the team you will provide day to day support to managers and staff throughout the College. You will be responsible for providing routine HR advice and processing transactional HR matters on a full range of generalist HR issues including recruitment, guidance on HR policies and processes and the full employee lifecycle.
To provide routine proactive advice to staff and managers on a full range of HR matters including recruitment, changes to contracts, absence and leaving the organisation seeking input from HR Officers and the Recruitment and Retention Manager and others where appropriate.
To process a full range of transactional HR actions and associated actions, ensuring adherence to legislative requirements and standard HR processes and policies ensuring that records are set up correctly for payroll i.e. monitoring and completion of probationary periods, end of funding, changes to contracts, end of contracts and processing absence information in a timely manner.
To ensure that the College completes all statutory and preemployment checks in a timely manner seeking advice from HR Officers, Business Partners and other colleagues as applicable.
To use a range of IT systems to ensure the delivery of a timely and effective service i.e. an HR and Payroll System, online recruitment system and finance system for the processing of relocation claims.
To ensure that HR documentation is produced and maintained in a timely manner, including contracts, information on benefits i.e. raising childcare scheme vouchers, induction and on-boarding information, issuing confirmation of employment letters.
To provide support to colleagues as applicable including acting as note taker at a range of meetings i.e. disciplinary, grievance, capability, end of funding and absence management
To participate in manning an HR Hotdesk on main campus, as and when requested.
To provide designated areas of the College with a range of reports/management information on a regular basis as related to the role
To work proactively as a member of the HR Operations Team providing cover where necessary and working with the HR Officers and Head of HR Operations to seek improvements to service delivery
To undertake other duties as directed throughout the year related to specific HR processes i.e. promotion and reward processes.

The post holder will be expected to undertake other duties that are within the scope of the role as requested by the line manager or Head of Department where applicable. As the needs of the College change so the above job duties and location of the role within the colleague will be adjusted accordingly

Knowledge, Education, Qualifications and Training

Educated to GCSE level or equivalent experience
Educated to A level or NVQ level 3 or equivalent experience.
CIPD qualified to level 3 or above
Knowledge and understanding of the higher education sector.
Working knowledge of key employment legislation relating to recruitment and equality and diversity
Significant demonstrable experience of successfully working in a full function HR administrative and support role.
Experience of proactively inputting into HR process design and team working in a previous role
Experience of working with a range of IT systems and applications including Word, Excel, the internet, an HR and Payroll System, an online recruitment system and finance system
Experience of working with Resourcelink HR and Payroll System, Stonefish on-line recruitment system and Agresso finance system
Experience of working with sensitive and confidential data
Experience of successfully producing, working with, and presenting management informationIf you are interested in this role, please do apply by forwarding a copy of your most recent CV and a member of the recruitment team will be in touch to discuss your application

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