Contract Specialist (Operations)

Recruiter
Confidential
Location
Aberdeen
Salary
Competitive
Posted
25 May 2021
Closes
22 Jun 2021
Sectors
Engineering, Mining
Contract Type
Contract
Hours
Full Time
Our Client is looking for a Contract Specialist (Operations), on a 12 month contract basis, location in Aberdeen.

ROLE

Responsible for leading the management and coordination of all four phases of the Procurement Process including strategy development, pre-qualification, tender evaluation / negotiation, and post award management of Operations related contract requirements.

RESPONSIBILITIES

Pre-qualification of the market to evaluate and identify suitable vendors.

Preparation of tender strategies and Invitation to Tender packages / documentation for one-off contracts or Master Services Agreements to assist with meeting requirements of Operations Department.

The role may also support across other functional areas, as required.

Leads detailed quantitative and qualitative tender evaluation, direct contractual and commercial negotiation in accordance with contracting principles.

Liaises with key internal stakeholders to evaluate tenders, obtain contract award approvals and contract execution.

Develops and presents detailed recommendations to management.

Process requisitions once approved by budget holders into Call-off / Purchase Orders, applying due diligence to pricing and Terms and Conditions, issue to suppliers, tracking return of signed order and expediting same.

Negotiates and administers commercial contracts and system generated call-off orders against master service contracts across the business ensuring all call-off orders are linked to and embody company contract terms.

Responsible for contract risk mitigation and commercial optimisation ensuring best value.

Provision of post-award administration support including contract amendment and variation administration reporting.

Responsible for key supplier performance and relationship management including KPI's and FPAL feedback.

Development and management of detailed project procurement plans.

Ensures that the Supply Chain department Procurement Plan is kept up to date on a bi-weekly basis as a minimum or more regularly as may be required.

Ensures effective cost / budget tracking and CTR management.

Assists Contracts Lead - Operations, IT & Business Services and Contracts & Procurement Manager as required.

REQUIREMENTS

QUALIFICATIONS/TRAINING

Essential

Educated to Degree level, preferably in a Business / Commercial, Legal or Quantity Surveying related discipline.

Preferred

Working towards Chartered Institute of Purchasing and Supply (CIPS) accreditation

EXPERIENCE/KNOWLEDGE/SKILLS

Essential

Considerable experience gained in an oil and gas contracts administration role, performing comparable duties in an operator setting.

Strong experience in contract and commercial negotiations.

Experience in operation type contracts / tenders.

Proven ability to deal with many key suppliers, build relationships and communicate effectively.

Ability to develop relationships with key internal stakeholders in Operations department.

Considerable experience of Microsoft office packages: Word, Excel, PowerPoint.

Preferred

Extensive experience in an oil and gas contracts administration role.

Detailed knowledge of LOGIC model contracts.

Knowledge of Oracle/Maximo or similar ERP or procurement & materials systems.

Willing to be 'hands on' to manage all types of contracts, large and small.

ADDITIONAL SKILLS/REQUIREMENTS

Excellent written and oral communication skills.

Confident and assertive.

Flexible and adaptable to changing environment.

Strong negotiator.

Self-starter.

Ability to work on own initiative and as part of a team.

INTERACTIONS

INTERNAL INTERACTIONS

Contracts and Procurement.

Operations Department.

Planners.

Cost Controllers

Senior Management Team.

Cross function and Internal Support; Legal, Tax, Insurance, Risk, Commercial, HSSEQ, HR, IT, L&D, Finance, Compliance and Internal Audit.

EXTERNAL INTERACTIONS

Contract Representatives in a wide range of suppliers, vendors and service companies.

Third party Operators.

Relevant industry and trade groups e.g. LOGIC, Oil & Gas UK, OGA, DBEIS, Share Fair / FPAL