HR Office Coordinator

Adecco are delighted to support their client in the recruitment of an HR and Office Coordinator role, this will involve administrative support and payroll for the UK site.

You will report into the HR Director, and involve managing all day-to-day admin to support the HR team, as well as general Facilities and Health & Safety co-ordination. The role will predominantly cover the UK sites, but will also have some co-ordination across the EMEA region. You will also supervise the workload of the office admin apprentice to provide guidance and development activities for them.

Specific responsibilities:
Facilities/H&S/Office Management
1. Managing all facilities issues across the UK sites, liaising with third parties where needed, and utilising in-house resources where available.
2. Supporting and driving all Health & Safety activity across the sites, with some co-ordination across EMEA. Being the main contact for H&S issues. Co-ordinating regular health and safety meetings, drafting minutes, maintaining the files, and liaising with relevant third parties where needed.
3. Managing the H&S database to ensure it is accurate and updated; producing relevant reports where needed.
4. Ordering of all office supplies, equipment and furniture to ensure an effective working environment.
5. Co-ordinating employee Workstation Assessments and Home-working Assessments, ensuring regular reviews and follow ups are actioned.
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6. Managing a number of contracts with a variety of suppliers, e.g cleaning contractor, photocopier supplier, etc
Human Resources
7. Updating and managing the HR system to ensure it is accurate at all times; producing reports from the system as needed; providing support to users where needed.
8. Maintaining the personal filing system, both paper-based and electronic.
9. Assisting with all recruitment administration, dealing with applicants, organising and attending interviews, etc.
10. Co-ordinating the new hire onboarding and leaver process.
11. Supporting with the company's performance management system, organising training and maintaining records.
12. Supporting employees with queries on the full employee life cycle, policies and processes.
13. Co-ordinating the payroll administration for the UK payroll.
14. Managing the sickness absence system and producing relevant reports as needed.
15. Assisting with the administration for our benefit schemes.
16. Co-ordinating our company vehicle lease programme, organising contracts and fleet maintenance insurance. Carrying out regular vehicle checks, driving license checks and relevant H&S activity, and dealing with adhoc queries.
17. Co-ordinating the Health & Wellbeing activities across the organisation.
18. Organising regular communications activities, eg newsletters, team calls, etc.
19. Managing other similar adhoc projects and activities as required.
Role requirements:
1. A good standard of education, preferably to A level standard.
2. At least 3-4 years' experience in a similar office administration role, ideally with some HR administration responsibility.
3. A high level of proficiency in Microsoft Word, Excel and Powerpoint. Experience of additional systems would be an added advantage.
4. Previous experience in a Health & Safety role would be a distinct advantage, ideally in an office, warehousing and factory environment.
5. Previous experience of supervising a junior administrator would be beneficial.
6. Good written and verbal communication skills are essential, with strong customer service skills.
7. The ability to plan and organise a busy workload across multiple groups and locations.
8. Some experience of working across an international and/or European business is preferred.
9. The ability to work strictly confidentially and to provide a highly professional service.
10. The ability to demonstrate a positive attitude, flexibility and a focus on continuous improvement.
11. Able to build effective working relationships with a wide range of employees across multiple locations, cultures and languages.
12. The ability to work to tight deadlines and effectively multi-task is essential.

An attractive salary and benefits package is available for the successful candidate, based on skills and experience, together with the learning, development and career opportunities you would expect in a global organisation. On top of that we have a great flexible team-working environment, a highly dynamic and passionate team to work with, and the opportunity to progress for the right candidate.

This is a busy role, which for the right candidate can offer a dynamic career opportunity.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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