Sales Administration Manager

Bell Truck and Van - Mercedes Benz

We're looking for a Sales Administration Manager to join our sales administration department at Bell Truck and Van - Mercedes Benz, Longbenton/ Team Valley.

Candidates must have a confident, positive attitude and have experience of managing a team. Previous sales administration experience within the motor trade is essential. This is a challenging role, you will be responsible for the day to day running of the department, to ensure that the department achieves its targets and the company achieves its objectives.

Key Responsibilities

Management Role:

• You will be responsible for assisting in the development of the sales administration department and ensuring processes are being followed and continuously reviewed and developed.
• You will be required to monitor stock levels and stock values in line with the Financial Director's recommendation.
• You will be responsible for monitoring profitability against budget.
• You will be required to motivate, mentor and manage a team of 4 staff including personal development and training plans.
• You will be responsible for the onboarding process of new employees in the department.
• You will be responsible for monitoring staff attendance and managing absences.

Other responsibilities:

• To ensure that all vehicle orders are fulfilled correctly, that they are monitored until they are sold and that they are correctly taxed for handover on receipt of payment.
• To invoice new and used vehicles as required.
• To arrange vehicle taxation both via AFRL and manually.
• To keep records of sales and orders taken.
• To carry out filing and general upkeep of vehicle files to audit standard.
• To arrange PDI of vehicles and liaise with workshops.
• To produce warranty documentation.
• To arrange and assist with vehicle deliveries i.e. pick up / drop off, as necessary.
• To make damage claims for transit damage.
• To administer purchase invoices i.e verifying and passing invoices.
• To carry out any other sales support tasks to progress vehicles as required.
• To send specs of new vehicles to MB together with any changes.
• To arrange vehicle ordering both on computer and manually.
• To arrange stock transfers /swaps as required.
• To liaise with sales team for workshop and outworks on sold vehicles.

Key Requirements

• You will be a highly motivated and target driven individual with a solid background in sales administration.
• Experience in the motor trade is essential and experience using Kerridge would be advantageous.
• Strong organisational skills are essential.
• You must be a team player.

Bell Truck and Van - Mercedes Benz are a dynamic and rapidly expanding company and pride ourselves on developing and investing in our people and our facilities. We will accept only the highest standards of performance and we want the very best people on our team, but there are vast opportunities for personal growth and progression within our business for the very best candidates. Be a part of something special.