Legal Support Assistant / Secretary
- Recruiter
- Confidential
- Location
- Petersfield
- Salary
- 19000.00 - 21000.00 GBP Annual + Benefits & Bonus package
- Posted
- 30 Apr 2021
- Closes
- 28 May 2021
- Sectors
- Admin, Secretarial & PA
- Contract Type
- Permanent
- Hours
- Full Time
Legal Support Assistant, Secretary, Administration, Correspondence, Email, Legal Research, Permanent, Petersfield
Legal Support Assistant / Secretary is required by a well-respected & highly-regarded Multi-service Law Firm based in Petersfield.
Applicants ideally will:
Be experienced Legal Secretaries or be a fast and accurate audio typist.
Have the ability to prepare various types of legal documentation.
Good academic qualifications e.g. 5 GCSEs A - C grade (or equivalent) including Maths and English.
Be IT literate and highly competent in MS Word, Outlook and Excel.
Have experience in a legal case management package (preferably DPS Outlook Office) although training will be given.
Demonstrate a commitment to offering clients a high standard of service and confidence managing telephone calls from clients and busy solicitors.
Aspire to be part of our professional, friendly and hardworking team.
The Role & Responsibilities:
The successful candidate will support the Supervisor and any Fee Earner to enable the department to meet its objectives and to assist the firm in providing a level of service to clients in line with its core policy.
Additionally, you will provide support and assistance to colleagues by assisting with overflow work within the department and maintaining support during holidays and sick leave primarily by agreement with colleagues.
Production of Documents:
Prepare correspondence, memoranda, emails, attendance notes and other legal documents as required, principally from digital dictation using DPS and the appropriate MS Office application
Proof-read documents to achieve 100% accuracy
Ensure well organised and displayed files, trial bundles and indexes to documentation (if appropriate)
Undertake photocopying and scan incoming post to relevant FE as required.
Prepare and send emails and faxes as required
Prepare documents for timely despatch by Royal Mail and DX.
Administration:
Prioritise work to meet deadlines agreed with any Fee Earner
Open, monitor and close files in accordance with procedures outlined in the Office Manual and/or by your Supervisor
Liaise with any Fee Earner to ensure all information used in managing files, storing any Deeds is complete and accurate.
Ensure paper files are up-to-date and accurate
Ensure any files and documents stored in filing cabinets or other storage facilities are appropriately labelled in order to be easily retrieved by secretaries and any Fee Earner.
Use initiative to undertake routine tasks for any Fee Earner where appropriate.
Liaise with any Fee Earner to make appointments, schedule meetings enabling the Fee Earner to conduct a substantial caseload.
Maintain accurate client contact details.
Provide hospitality services for clients during appointments.
Assist any Fee Earner with marketing/training events by making necessary arrangements, organising mailings, publicity and providing hospitality services.
Company Benefits:
Great resources - the firm are constantly investing to ensure that everyone has the right tools to do the job, whether that be on-line legal resources or our state-of-the-art Cloud based IT system.
Values that are followed throughout the firm of being Open, Responsible and Fair. They have a Culture Team made up of people from across the firm which makes sure that their Values are being followed and to implement ideas to constantly improve the culture.
A great team spirit and a friendly atmosphere where everyone helps each other.
A range of social events including Summer outings, the annual office walk, the whole firm annual away day, a Christmas event and all of their Charity of the Year events.
Vacancy Information:
Location: Petersfield
Salary range (DOE): GBP19,000 - GBP21,000 + Benefits & Bonus package
Job type: Permanent
Experience: 3 years
Job Section: Private Practice
Working Hours: Monday - Friday (full-time)
Reference: AT257
Contact: Alex Thompson
About Klein Hamilton Recruitment
Klein Hamilton are Legal & IT Securities specialist Recruiters, working with magic circle, silver circle, blue chip, fintech and dynamic SME businesses, who trust us in finding them the best talent. You can apply for our vacancies in confidence. We are a regulated employment agency and will discuss this vacancy with you and gain your permission prior to submission of application directly to the decision maker.
Legal Support Assistant, Secretary, Administration, Correspondence, Email, Legal Research, Permanent, Petersfield
Legal Support Assistant / Secretary is required by a well-respected & highly-regarded Multi-service Law Firm based in Petersfield.
Applicants ideally will:
Be experienced Legal Secretaries or be a fast and accurate audio typist.
Have the ability to prepare various types of legal documentation.
Good academic qualifications e.g. 5 GCSEs A - C grade (or equivalent) including Maths and English.
Be IT literate and highly competent in MS Word, Outlook and Excel.
Have experience in a legal case management package (preferably DPS Outlook Office) although training will be given.
Demonstrate a commitment to offering clients a high standard of service and confidence managing telephone calls from clients and busy solicitors.
Aspire to be part of our professional, friendly and hardworking team.
The Role & Responsibilities:
The successful candidate will support the Supervisor and any Fee Earner to enable the department to meet its objectives and to assist the firm in providing a level of service to clients in line with its core policy.
Additionally, you will provide support and assistance to colleagues by assisting with overflow work within the department and maintaining support during holidays and sick leave primarily by agreement with colleagues.
Production of Documents:
Prepare correspondence, memoranda, emails, attendance notes and other legal documents as required, principally from digital dictation using DPS and the appropriate MS Office application
Proof-read documents to achieve 100% accuracy
Ensure well organised and displayed files, trial bundles and indexes to documentation (if appropriate)
Undertake photocopying and scan incoming post to relevant FE as required.
Prepare and send emails and faxes as required
Prepare documents for timely despatch by Royal Mail and DX.
Administration:
Prioritise work to meet deadlines agreed with any Fee Earner
Open, monitor and close files in accordance with procedures outlined in the Office Manual and/or by your Supervisor
Liaise with any Fee Earner to ensure all information used in managing files, storing any Deeds is complete and accurate.
Ensure paper files are up-to-date and accurate
Ensure any files and documents stored in filing cabinets or other storage facilities are appropriately labelled in order to be easily retrieved by secretaries and any Fee Earner.
Use initiative to undertake routine tasks for any Fee Earner where appropriate.
Liaise with any Fee Earner to make appointments, schedule meetings enabling the Fee Earner to conduct a substantial caseload.
Maintain accurate client contact details.
Provide hospitality services for clients during appointments.
Assist any Fee Earner with marketing/training events by making necessary arrangements, organising mailings, publicity and providing hospitality services.
Company Benefits:
Great resources - the firm are constantly investing to ensure that everyone has the right tools to do the job, whether that be on-line legal resources or our state-of-the-art Cloud based IT system.
Values that are followed throughout the firm of being Open, Responsible and Fair. They have a Culture Team made up of people from across the firm which makes sure that their Values are being followed and to implement ideas to constantly improve the culture.
A great team spirit and a friendly atmosphere where everyone helps each other.
A range of social events including Summer outings, the annual office walk, the whole firm annual away day, a Christmas event and all of their Charity of the Year events.
Vacancy Information:
Location: Petersfield
Salary range (DOE): GBP19,000 - GBP21,000 + Benefits & Bonus package
Job type: Permanent
Experience: 3 years
Job Section: Private Practice
Working Hours: Monday - Friday (full-time)
Reference: AT257
Contact: Alex Thompson
About Klein Hamilton Recruitment
Klein Hamilton are Legal & IT Securities specialist Recruiters, working with magic circle, silver circle, blue chip, fintech and dynamic SME businesses, who trust us in finding them the best talent. You can apply for our vacancies in confidence. We are a regulated employment agency and will discuss this vacancy with you and gain your permission prior to submission of application directly to the decision maker.
Legal Support Assistant, Secretary, Administration, Correspondence, Email, Legal Research, Permanent, Petersfield