Contracts and General Administrator

Contracts and General Administrator (South Glos)

We have an opportunity for someone looking for their next challenge, who is experienced in working in administration.  This role enables you, alongside another admin colleague, to support a highly functioning team, contributing to making a real difference for homeless young people. We are particularly keen to increase applications from Black and Minority Ethnic groups and Males as they are currently under-represented in our organisation.

Please find full details of how to apply via our Website in the advert below.
The deadline for application submissions is 23:59, Sunday 23 May 2021.

We are a leading youth homelessness charity based in the South West, working with over 2,500 young people. We have strong local partnerships and adhere to the best practice in the sector.  We build trusting relationships between our young people and our colleagues and this is at the core of our work.

What we are looking for:

• You have good project administration skills and you work well within a busy environment.
• You are able to hold a pivotal role, alongside another administration person and the team manager supporting the effective delivery of, and monitoring across contracts.
• You are highly organised and have good attention to detail
• You have excellent interpersonal skills, including tact, discretion and experience of liaising with representatives from external organisations.

What you will be doing:

• Gathering data and preparing statistical information for monitoring and reporting.
• Ensuring HR information on our electronic system is kept up to date, including annual leave, sickness and training information.
• Preparing invoices and managing petty cash.
• Recording referrals into the service and providing information and advice to young people over the phone, by email or dropping into the office.

You will be in the South Glos team and your line manager will be the South Glos Services Manager and this role is based in our Patchway office.  

What we are offering:

• 30 days’ holiday (pro rata as role is part time).
• Really supportive team members and the opportunity to learn and develop through regular Reflective Practice sessions.
• Employer pension contribution of 4%.
• A relaxed dress-code.
• Regular Team and Cross Departmental Development Days.

Contract details: 

• Hours per week: 15 (over Weds, Thurs or Friday – open to negotiation – this represents 0.4 FTE)
• Contract type: permanent
• Pay: £22,183 - £23,541 per annum (pro rata based on 0.4 FTE)
• The location: You will be based in our office in South Gloucestershire, with great access to the M5.

Application information:

• To access the Job Pack and complete an Application Form, please visit the vacancy webpage on our Website by clicking 'Apply'.
• To have an informal chat about the role, please contact Karen Clark: southglosrecruitment@1625ip.co.uk  
• If you have any queries, please email jobs@1625ip.co.uk

Important dates:

• Application deadline closes: 23:59 on Sunday 23 May 2021.
• If you have not heard from us by Wednesday 26 May 2021, please assume that your application has been unsuccessful on this occasion.
• Interviews are on Friday 28 May 2021. 

Covering Letter / Supporting Statement Guidance 

Please note that the online application form cannot be saved until it is fully complete.  We recommend that you prepare your Covering Letter before you start the online application. 

Your Covering Letter is essentially your Supporting Statement and will form the most important basis on which your skills, experience and behavioural competencies will be tested against the job criteria.  Without it, your application cannot progress to the shortlisting stage. 

You should refer to the Person Specification document within the Job Pack and cover only the elements that are tested at this stage of the recruitment process.  Elements that only have the word ‘interview’ next to them will be tested at the next stage of the process and do not need to be covered in your letter. 

Please try to keep the word limit to 250 words per criterion. 

ALTHOUGH THE APPLICATION FORM GIVES YOU THE OPTION TO UPLOAD A CV, PLEASE DO NOT SUBMIT A CV AS THIS IS NOT NECESSARY AND WILL NOT BE USED IN THIS PROCESS. 

Equal opportunities for everyone:

We safeguard and promote the safety and welfare of children, young people and vulnerable adults. Any job offer will depend on a satisfactory DBS (Disclosure and Barring Service) Barred List Disclosure Check. 

We believe those with a criminal record should have an equal chance to become employees or volunteers.  We also pride ourselves on being an equal opportunities employer for everyone regardless of age, disability, gender identity, race, religion and beliefs, sex and sexual orientation. We are particularly keen to increase applications from Black and Minority Ethnic groups and Males as they are currently under-represented.

Please see our Policies section on the website, for further information.   If you need an adjustment made to any part of the recruitment process, please let us know as soon as possible.