Legal Cashier
Our client has a permanent, full time vacancy for a Legal Cashier to provide an efficient accounts and cashiering service to the fee-earners and staff working within the cashiering team.
The role:
Receiving all incoming cheques and logging into a cheque log.
Requesting Fee Earner Postings to post to the correct ledgers. Banking the same day as received together with all cash received.
Reconciling the bank statements daily and dealing with any monies credited to or debited from the client and office accounts.
Sending monies and receiving monies via Internet Banking. To ensure payments are checked thoroughly before sending and all information received is in accordance with the Firm's policies.
Checking completion statements to ensure they are correct. Where they are not, advising the fee earners accordingly so they can be sorted before any monies are paid out.
Paying out all cheques/electronic payments
Checking balances left on files are just for Land Registry fees and Stamp Duty and other payments in accordance with the completion statements.
Ensuring any leftover client balances are returned to the clients promptly.
Processing bills and assisting fee-earners/secretaries with the preparation of bills. Ensuring all disbursements are picked up where possible and all balances are correct. Ensuring any internal charges are listed under profit costs including mileage which needs to be changed to an expense before a bill is posted. Ensuring that write off authorities are provided where necessary.
Preparing cheques as requested by fee-earners. Checking Fee Earner Postings with computer balances and checking client monies are cleared funds before issuing cheques. Printing cheques and passing to the Partners for signature.
Preparing cheques in relation to nominal payments and passing to the relevant authority for signature.
Dealing with all transfers from client to office etc. Transferring costs and disbursements on a daily basis.
Moving any monies between client ledgers as requested. Checking that funds are cleared and required authority is present before transferring taking into consideration the SAR Banking Rule. Moving disbursements where requested.
Paying monies out of petty cash and completing necessary postings. Reconciling regularly the computer, cash tin and spreadsheet.
Taking calls from clients who wish to pay their invoices by credit card or wish to pay monies on account by debit card. Checking the files to ensure Money Laundering compliance before putting the payment through the card machine.
Identifying and correcting problems with ledger balances to include ensuring there are no office credits - where there are these should be sorted as soon as possible but before 2 working days. Also ensuring that there is never a client account debit.
Giving support to fee-earners/secretaries on all financial matters and any queries as they arise.
Ensuring that a high level of security is maintained at all times.
Electronic filing of all paperwork on a daily basis and ensuring everything is kept in order so that any information can be found easily when required.
Sorting of all invoices as they arrive inclusive of Land Registry and Search invoices and any office related invoices.
Dealing with expenses.
Ensuring that fee-earners keep up to date with their housekeeping and post all write offs regularly.
Requirements:
* Experience of dealing with Solicitors client accounts and working within an accounts team
* Calm under pressure, team player, flexible and adaptable to changing demands in workload
* Willingness to listen and learn
* Friendly, confident, polite, customer service orientated
* Organised and tidy, with good attention to detail
* Good level of general education
* A sound understanding of the Solicitors Accounts Rules 2019
* ILFM qualification advantageous but not essential
Due to the large number of responses we receive it is not always possible to respond to every application. We will only contact those candidates short-listed for this role. If you have not heard from us within 7 days please assume you have been unsuccessful on this occasion. If you wish to apply for further roles please do so. We will retain your details on file and contact you should a suitable vacancy become available
The role:
Receiving all incoming cheques and logging into a cheque log.
Requesting Fee Earner Postings to post to the correct ledgers. Banking the same day as received together with all cash received.
Reconciling the bank statements daily and dealing with any monies credited to or debited from the client and office accounts.
Sending monies and receiving monies via Internet Banking. To ensure payments are checked thoroughly before sending and all information received is in accordance with the Firm's policies.
Checking completion statements to ensure they are correct. Where they are not, advising the fee earners accordingly so they can be sorted before any monies are paid out.
Paying out all cheques/electronic payments
Checking balances left on files are just for Land Registry fees and Stamp Duty and other payments in accordance with the completion statements.
Ensuring any leftover client balances are returned to the clients promptly.
Processing bills and assisting fee-earners/secretaries with the preparation of bills. Ensuring all disbursements are picked up where possible and all balances are correct. Ensuring any internal charges are listed under profit costs including mileage which needs to be changed to an expense before a bill is posted. Ensuring that write off authorities are provided where necessary.
Preparing cheques as requested by fee-earners. Checking Fee Earner Postings with computer balances and checking client monies are cleared funds before issuing cheques. Printing cheques and passing to the Partners for signature.
Preparing cheques in relation to nominal payments and passing to the relevant authority for signature.
Dealing with all transfers from client to office etc. Transferring costs and disbursements on a daily basis.
Moving any monies between client ledgers as requested. Checking that funds are cleared and required authority is present before transferring taking into consideration the SAR Banking Rule. Moving disbursements where requested.
Paying monies out of petty cash and completing necessary postings. Reconciling regularly the computer, cash tin and spreadsheet.
Taking calls from clients who wish to pay their invoices by credit card or wish to pay monies on account by debit card. Checking the files to ensure Money Laundering compliance before putting the payment through the card machine.
Identifying and correcting problems with ledger balances to include ensuring there are no office credits - where there are these should be sorted as soon as possible but before 2 working days. Also ensuring that there is never a client account debit.
Giving support to fee-earners/secretaries on all financial matters and any queries as they arise.
Ensuring that a high level of security is maintained at all times.
Electronic filing of all paperwork on a daily basis and ensuring everything is kept in order so that any information can be found easily when required.
Sorting of all invoices as they arrive inclusive of Land Registry and Search invoices and any office related invoices.
Dealing with expenses.
Ensuring that fee-earners keep up to date with their housekeeping and post all write offs regularly.
Requirements:
* Experience of dealing with Solicitors client accounts and working within an accounts team
* Calm under pressure, team player, flexible and adaptable to changing demands in workload
* Willingness to listen and learn
* Friendly, confident, polite, customer service orientated
* Organised and tidy, with good attention to detail
* Good level of general education
* A sound understanding of the Solicitors Accounts Rules 2019
* ILFM qualification advantageous but not essential
Due to the large number of responses we receive it is not always possible to respond to every application. We will only contact those candidates short-listed for this role. If you have not heard from us within 7 days please assume you have been unsuccessful on this occasion. If you wish to apply for further roles please do so. We will retain your details on file and contact you should a suitable vacancy become available