Purchase Ledger Assistant
- Recruiter
- Confidential
- Location
- Liverpool
- Salary
- 18000.00 - 20000.00 GBP Annual
- Posted
- 24 Mar 2021
- Closes
- 19 Apr 2021
- Sectors
- Accountancy
- Contract Type
- Permanent
- Hours
- Full Time
Job Title: Purchase Ledger Support Administrator
Reports to: Finance & HR Manager
Location: Speke - Liverpool
The Company:
Offering world-class solutions to factories aiming to simplify loading and unloading procedures. Designing, manufacture and installing of automatic and manual loading systems at our factories in the United Kingdom, U.S.A. and the Netherlands
The Role:
* Providing overall support to a team of staff from production to finance
* To help to ensure that the site is maintained to the standard required and the correct policies and procedures of the Company are followed and maintained
* To work in conjunction with other members of the production and finance team, organising and prioritising workloads of a routine nature on a daily/weekly basis
Key Responsibilities:
Reception
* Provide back up to Reception area for holiday, sickness cover and during busy period of time ensuring the area is made ready for business at all times
* Efficiently answer and deal with all incoming calls maintaining a rapid response rate via the reception telephone calls to be answered in less than 3-4 rings.
* Open morning post, date stamp distribute to the correct departments ensuring that any items marked Private and Confidential are handed to a senior member of staff. Ensure that any invoices received dealt with in a timely manner
* Ensure that all out going letter/parcels have the correct postages stamps on and all urgent parcels have the correct documentation for collection by couriers.
* Meet and greet all planned visitors at the Reception area and ensure that the visitors books are completed, and names added to the visitors board. Vehicle registrations must be logged. Ensure visitors are security and safely accompanied on site by their respective employee.
* By request of the Finance & HR Manager any administrative duties as and when required ((including photocopying, shredding, filing etc.)
Purchase Ledger
* Take control of Accounts email box, ensuring that all invoices and statements are printed out daily and passed to relevant personnel for inputting to the SAGE/Factory Master accounting systems, this will require monitoring throughout the day and kept up to date.
* Provide backup service during busy intervals and period of holiday and sickness cover Ensure all delivery notes and all necessary paperwork matching against incoming invoices for accounting systems.
* Ensure all quantities and costs on paperwork matches against supplier invoices correctly with any queries resolved with the Buyer.
* Provide admin services to finance team, as and when called upon, including the creation of tables and graphs.
* Filing of all completed invoice paperwork as requested
* Input and completion of Purchase orders as required
Stationery Ordering
* To control and order of all stock required to site, maintaining the stationery cupboard lower stock levels as requesting.
* Ordering of all replacement stock required ensuring the correct Purchase order is in place.
Health and Safety
* Comply with all Company & Client policies, site rules and statutory regulations relating to Health & Safety, safe working practices, hygiene, cleanliness, fire and COSHH. This will include your awareness of any specific hazards in your work place and training of staff.
Personnel and Training
* To attend a PDR with your Line Manager and to agree and take ownership of your training and development needs.
* Attend Company and Legislative Training Courses as requested.
General Responsibilities
* To take adequate steps to ensure the security of Company and Client property and monies under your control
* Maintain good client and colleague relationships
* Ensure that all written communication represents a professional image to customers, clients and staff.
* Action customer complaints by escalating to your line manager where necessary.
* Comply with any reasonable instruction from your line manager within the agreed deadline.
* Comply with all Company policies/procedures and client site rules and regulations.
* Carry out other reasonable tasks as directed by management
* Meet and greet all planned visitors at the Reception area and ensure that the visitors books are completed, and names added to the visitors board. Vehicle registrations must be logged. Ensure visitors are security and safely accompanied on site by their respective employee
Reports to: Finance & HR Manager
Location: Speke - Liverpool
The Company:
Offering world-class solutions to factories aiming to simplify loading and unloading procedures. Designing, manufacture and installing of automatic and manual loading systems at our factories in the United Kingdom, U.S.A. and the Netherlands
The Role:
* Providing overall support to a team of staff from production to finance
* To help to ensure that the site is maintained to the standard required and the correct policies and procedures of the Company are followed and maintained
* To work in conjunction with other members of the production and finance team, organising and prioritising workloads of a routine nature on a daily/weekly basis
Key Responsibilities:
Reception
* Provide back up to Reception area for holiday, sickness cover and during busy period of time ensuring the area is made ready for business at all times
* Efficiently answer and deal with all incoming calls maintaining a rapid response rate via the reception telephone calls to be answered in less than 3-4 rings.
* Open morning post, date stamp distribute to the correct departments ensuring that any items marked Private and Confidential are handed to a senior member of staff. Ensure that any invoices received dealt with in a timely manner
* Ensure that all out going letter/parcels have the correct postages stamps on and all urgent parcels have the correct documentation for collection by couriers.
* Meet and greet all planned visitors at the Reception area and ensure that the visitors books are completed, and names added to the visitors board. Vehicle registrations must be logged. Ensure visitors are security and safely accompanied on site by their respective employee.
* By request of the Finance & HR Manager any administrative duties as and when required ((including photocopying, shredding, filing etc.)
Purchase Ledger
* Take control of Accounts email box, ensuring that all invoices and statements are printed out daily and passed to relevant personnel for inputting to the SAGE/Factory Master accounting systems, this will require monitoring throughout the day and kept up to date.
* Provide backup service during busy intervals and period of holiday and sickness cover Ensure all delivery notes and all necessary paperwork matching against incoming invoices for accounting systems.
* Ensure all quantities and costs on paperwork matches against supplier invoices correctly with any queries resolved with the Buyer.
* Provide admin services to finance team, as and when called upon, including the creation of tables and graphs.
* Filing of all completed invoice paperwork as requested
* Input and completion of Purchase orders as required
Stationery Ordering
* To control and order of all stock required to site, maintaining the stationery cupboard lower stock levels as requesting.
* Ordering of all replacement stock required ensuring the correct Purchase order is in place.
Health and Safety
* Comply with all Company & Client policies, site rules and statutory regulations relating to Health & Safety, safe working practices, hygiene, cleanliness, fire and COSHH. This will include your awareness of any specific hazards in your work place and training of staff.
Personnel and Training
* To attend a PDR with your Line Manager and to agree and take ownership of your training and development needs.
* Attend Company and Legislative Training Courses as requested.
General Responsibilities
* To take adequate steps to ensure the security of Company and Client property and monies under your control
* Maintain good client and colleague relationships
* Ensure that all written communication represents a professional image to customers, clients and staff.
* Action customer complaints by escalating to your line manager where necessary.
* Comply with any reasonable instruction from your line manager within the agreed deadline.
* Comply with all Company policies/procedures and client site rules and regulations.
* Carry out other reasonable tasks as directed by management
* Meet and greet all planned visitors at the Reception area and ensure that the visitors books are completed, and names added to the visitors board. Vehicle registrations must be logged. Ensure visitors are security and safely accompanied on site by their respective employee