Contracts Administrator

24 Mar 2021
21 Apr 2021
Contract Type
Full Time
Role: Contracts Administrator

Location: Gateshead

Rate: GBP11.53ph

Duration: Temp to Perm

Responding to helpdesk queries and ensuring they are are logging work orders correctly in line with contract.
Follow up the above queries and escalate as required to Facilities Manager.
Liaise with contractors, client representatives, health & safety officers and the full FM team including engineers.
Ensure Contractors are aware of outstanding issues and are dealing with them in a timely manner.
Produce Client reporting documents, memos, Newsletters and Communications to Team.
Manage the PO process from the issue of standard purchase/subcontractor orders to payment of suppliers/subcontractors
Assist in preparation of agendas and minutes for meetings
Document operation processes specific to the contract
Assist formatting or Word, Excel and PowerPoint documents
Appropriately escalate any issues where suppliers and engineers have failed to respond within contract timescales
Process timesheets for engineers highlighting excessive travel time, OOH working and managing on call payments
Manage PPMs using CAFM system to produce reports and escalate non-compliance to Facilities Manager
Run PPM forecasts and book in subcontractor visits in good time, ensure paperwork returned and uploaded in good time before month end
Deal with and Order the procurement of PPE for Engineers
Assist in the setting up of new Subcontractors
Provide administrative support to engineers
Any other Adhoc duties as required
Experience and Qualifications:

Excellent attention to detail
Ability to manage own time
Ability to work alone as well as in a team
Proficient with Windows 10 complimented with strong IT skills
Previous experience with working with Oracle and CAFM systems would be advantageous
Must be willing to complete an enhanced DBS check

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