Receptionist/Administrator
- Recruiter
- Confidential
- Location
- Blaydon-on-Tyne
- Salary
- 19000.00 - 25000.00 GBP Annual + pro rate
- Posted
- 23 Mar 2021
- Closes
- 20 Apr 2021
- Sectors
- Admin, Secretarial & PA
- Contract Type
- Permanent
- Hours
- Part Time
Central Employment are thrilled to be working with a leading digital technology manufacturing business based in Blaydon. They have an urgent requirement for a Reception to join them on a permanent basis. This is an excellent opportunity to join a growing business in a key role for the operation.
You must be available to start immediately
Hours will be:
08:30 - 16:00 Monday to Thursday with a 30-minute unpaid lunch
09:00 - 14:00 Friday with a 30 minute unpaid lunch.
Total weekly hours of 32.5.
Key Responsibilities
Reception
* Signing in visitors/contractors - adhering to the Company's health & safety policies and COVID-19 procedures
* Operating reception switchboard/tannoy announcements
* Open and distribute incoming mail (scan invoices to Finance Assistant)
* Log, frank and post outgoing mail
* Organising lunch orders, hot drinks, and refreshments for visitors
Admin
* Organising occasional travel
* Generate, obtain, and maintain agreements database
* Liaising with the quality team on recycling/shredding
* Book meeting rooms
* Book in/out company laptops/projectors for meetings
* Authorised company car drivers annual update
* Update telephone directory, as necessary
* Archiving - liaising with Accounts, Sales and misc. departments and organising transportation of files into storage
* General admin duties such as typing letters/scanning documents/general filing
* Organising fundraising ideas for charities (cake sale etc.)
* Organising Christmas parties - finding venues, generating posters, gathering costs etc., attending the event in case of any issues, liaising with the Production Director for approvals
* Organising 'unofficial' events - leaving do, retirement do, birthdays etc.
Directors
* Record daily share prices for FD
* Distribute monthly management accounts
* Maintaining and updating information on the shareholders database
* Distributing financial statements to shareholders
* Updating financial accounts, interim reports, preliminary results for FD
* Assisting FD with distributing board papers on a quarterly basis
Health & Safety
* Acting as Assembly Point 4 monitor role in the event of a fire
* Maintaining internal training database
* Updating training manuals and safety posters
* Scanning certificates and filing in personnel files
Essential skills, knowledge and experience:
• Good interpersonal skills and a friendly manner
• Knowledge of switchboard operations and confidence in taking calls from people all over the world
• Microsoft Office skills
• Good organisational skills and ability to prioritise
You must be available to start immediately
Hours will be:
08:30 - 16:00 Monday to Thursday with a 30-minute unpaid lunch
09:00 - 14:00 Friday with a 30 minute unpaid lunch.
Total weekly hours of 32.5.
Key Responsibilities
Reception
* Signing in visitors/contractors - adhering to the Company's health & safety policies and COVID-19 procedures
* Operating reception switchboard/tannoy announcements
* Open and distribute incoming mail (scan invoices to Finance Assistant)
* Log, frank and post outgoing mail
* Organising lunch orders, hot drinks, and refreshments for visitors
Admin
* Organising occasional travel
* Generate, obtain, and maintain agreements database
* Liaising with the quality team on recycling/shredding
* Book meeting rooms
* Book in/out company laptops/projectors for meetings
* Authorised company car drivers annual update
* Update telephone directory, as necessary
* Archiving - liaising with Accounts, Sales and misc. departments and organising transportation of files into storage
* General admin duties such as typing letters/scanning documents/general filing
* Organising fundraising ideas for charities (cake sale etc.)
* Organising Christmas parties - finding venues, generating posters, gathering costs etc., attending the event in case of any issues, liaising with the Production Director for approvals
* Organising 'unofficial' events - leaving do, retirement do, birthdays etc.
Directors
* Record daily share prices for FD
* Distribute monthly management accounts
* Maintaining and updating information on the shareholders database
* Distributing financial statements to shareholders
* Updating financial accounts, interim reports, preliminary results for FD
* Assisting FD with distributing board papers on a quarterly basis
Health & Safety
* Acting as Assembly Point 4 monitor role in the event of a fire
* Maintaining internal training database
* Updating training manuals and safety posters
* Scanning certificates and filing in personnel files
Essential skills, knowledge and experience:
• Good interpersonal skills and a friendly manner
• Knowledge of switchboard operations and confidence in taking calls from people all over the world
• Microsoft Office skills
• Good organisational skills and ability to prioritise