Secretary/Admin Support
- Recruiter
- Confidential
- Location
- Seascale
- Salary
- PAYE
- Posted
- 17 Feb 2021
- Closes
- 15 Mar 2021
- Sectors
- Admin, Secretarial & PA
- Contract Type
- Contract
- Hours
- Full Time
JOB TITLE: Secretary/Admin Support
LOCATION: Location: Blended working approach with a combination of office based , home working and as a mobile resource as and when required. Office locations can include Sellafield, Whitehaven and Lillyhall.
RATE: GBP 10.92 Per Hour Paye
DURATION: 12 Month Contract
37 Hours per week Monday - Friday
ESSENTIAL SKILLS
- Previous Secretarial/Administration Experience
- Previous Experience of working with the Nuclear Industry would be ideal but not essential
- Current security clearance of have the ability to obtian this
- Excellent planning and organisational skills
- Excellent communication skills (written and verbal
- Self-Motivated (able to work unsupervised and on own initiative)
- Excellent IT skills including knowledge of Microsoft Office Suite and Outlook
JOB PURPOSE / DESCRIPTION
The successful applicant will provide Secretarial and Administration Service to a Head of Dept / other managers within Admin Services customer base.
The Secretary will be responsible for but not limited to the following day to day duties:
- Act as first point of contact for any queries either in person or telephone
- Act as first point of contact to Managers office, dealing with issues yourself and delegating to appropriate manager/s where possible.
- Keep up to date with delegated actions where necessary and maintaining good contacts with internal and external customers.
- Organise internal and external Meetings / Conferences and visits and ensure the Managers electronic diary is up to date and accurate at all times
- Organise, prioritise, delegation (where appropriate) and distribution of mail (electronic or paper).
- Manage and Monitor Managers Actions, using 'action tracking database', keeping manager updated with progress on a regular and timely basis.
- Attend meetings and take minutes and actions.
- Monitor actions and ensure all meeting associated documents are distributed on time.
- Arrange travel and accommodation and ensure Managers are fully aware of arrangements.
- Produce documents with confidentiality and a high degree of accuracy, speed and efficiency following Company templates
- Undertake Filing, Photocopying, Archiving, Plant Document Support and Annual Leave Database etc as necessary.
- Provide secretarial cover for Managers as required by the business (including Directors) during periods of absence - providing a flexible and agile service.
We look forward to receiving applications from candidates meeting the minimum criteria listed above. Please apply electronically or call Hayley Quirk on (phone number removed).
Rullion Engineering Personnel is a highly experienced recruitment business serving Utilities, Nuclear, Transport, Oil and Gas, Power, Petro-Chemical, Manufacturing, Construction, Telecommunications, Trades and International businesses.
Our customer focussed approach and innovative approach to business has ensured our rise to becoming one of the industry's foremost manpower and recruitment businesses
This vacancy is being advertised by Rullion Ltd acting as an employment business.
We celebrate and support diversity and are committed to ensuring equal opportunities for both employees and applicants.
Rullion celebrates and supports diversity and is committed to ensuring equal opportunities for both employees and applicants
LOCATION: Location: Blended working approach with a combination of office based , home working and as a mobile resource as and when required. Office locations can include Sellafield, Whitehaven and Lillyhall.
RATE: GBP 10.92 Per Hour Paye
DURATION: 12 Month Contract
37 Hours per week Monday - Friday
ESSENTIAL SKILLS
- Previous Secretarial/Administration Experience
- Previous Experience of working with the Nuclear Industry would be ideal but not essential
- Current security clearance of have the ability to obtian this
- Excellent planning and organisational skills
- Excellent communication skills (written and verbal
- Self-Motivated (able to work unsupervised and on own initiative)
- Excellent IT skills including knowledge of Microsoft Office Suite and Outlook
JOB PURPOSE / DESCRIPTION
The successful applicant will provide Secretarial and Administration Service to a Head of Dept / other managers within Admin Services customer base.
The Secretary will be responsible for but not limited to the following day to day duties:
- Act as first point of contact for any queries either in person or telephone
- Act as first point of contact to Managers office, dealing with issues yourself and delegating to appropriate manager/s where possible.
- Keep up to date with delegated actions where necessary and maintaining good contacts with internal and external customers.
- Organise internal and external Meetings / Conferences and visits and ensure the Managers electronic diary is up to date and accurate at all times
- Organise, prioritise, delegation (where appropriate) and distribution of mail (electronic or paper).
- Manage and Monitor Managers Actions, using 'action tracking database', keeping manager updated with progress on a regular and timely basis.
- Attend meetings and take minutes and actions.
- Monitor actions and ensure all meeting associated documents are distributed on time.
- Arrange travel and accommodation and ensure Managers are fully aware of arrangements.
- Produce documents with confidentiality and a high degree of accuracy, speed and efficiency following Company templates
- Undertake Filing, Photocopying, Archiving, Plant Document Support and Annual Leave Database etc as necessary.
- Provide secretarial cover for Managers as required by the business (including Directors) during periods of absence - providing a flexible and agile service.
We look forward to receiving applications from candidates meeting the minimum criteria listed above. Please apply electronically or call Hayley Quirk on (phone number removed).
Rullion Engineering Personnel is a highly experienced recruitment business serving Utilities, Nuclear, Transport, Oil and Gas, Power, Petro-Chemical, Manufacturing, Construction, Telecommunications, Trades and International businesses.
Our customer focussed approach and innovative approach to business has ensured our rise to becoming one of the industry's foremost manpower and recruitment businesses
This vacancy is being advertised by Rullion Ltd acting as an employment business.
We celebrate and support diversity and are committed to ensuring equal opportunities for both employees and applicants.
Rullion celebrates and supports diversity and is committed to ensuring equal opportunities for both employees and applicants