Facilities Administrator

13 Jan 2021
10 Feb 2021
Contract Type
Full Time
Purpose of Role
The facilities administrator will be responsible for supporting the maintenance, projects and Health and Safety across the portfolio. They will directly to the FM Manager.

Duties and Responsibilities
Maintain confidentiality in all aspects of client and staff information
Interact with staff, clients, suppliers and visitors
Open, sort and distribute incoming correspondence, including faxes and email
Issue responses to correspondence containing routine inquiries
Perform general clerical duties to include, but not limited to, copying, faxing, mailing, laminating and filing
Provide support to the FM in maintaining supplier matrices and the associated documentation
Provide support to the FM in maintaining training matrices / records and back to work / self- certification documentation
Order and maintain stock in relation to the facilities management service provision
Attend team meetings and produce subsequent minutes / actions
To take reasonable care for the health & safety of yourself and of other persons who may be affected by your acts or omissions at work

Line management responsibility

Experience, Qualifications, Training requirements
IOSH highly desirable
Industry qualification or least 4 years' experience in similar role
CAFM management
H&S management of systems such as Riskwise or Meridian

Knowledge, Skill, Behavioural requirements
Have a good understanding of the FM industry, including knowledge of materials, trades, methods and legal requirements
Ability to work without supervision as well as part of a team
Willingness and aptitude to be trained in any skills gap & positive approach to learning in role
Self-motivated and flexible approach to role
Be physically fit
Have good spoken and written communication skills
Be able to establish an appropriate working relationship with the contractor's staff
Be persuasive and diplomatic while remaining independent
Set an example by acting in a professional manner at all times including wearing personal protective equipment when on site