Records Support Officer

25 Nov 2020
23 Dec 2020
Contract Type
Full Time
Records Support Officer
Job Purpose
The Quality Records Branch Support Officer is responsible to deliver and monitor the Documents, Records, Authority and Certificates arrangements in order to support ONR Nuclear Licence Conditions 6 obligations with respect to Lifetime Quality Records (LTQR).
Following induction and training the post holder will provide direct support to an HPC contractor management team under the supervision of the team Quality Management Lead (QML).
The business as usual tasks carried out by the post holder will:
* Complete successful induction into the Nuclear project;
* Be trained and have access to Teamcenter EDMS and other relevant IT tools including but not limited to Skype, MS Teams and Office 365;
* Be able to follow established Quality Department policies, procedures and specifications in identifying, processing and reporting LTQR information.
* Supporting the QML and PM in the Client's contractor team to which the post holder is assigned.
* Use computer equipment, document scanners and photocopier equipment as directed;
* Within the contractor support team be able to positively and flexibly respond to provide to a single HBC contract or multiple contracts according to schedule and workload requirements;
* Support the work scope from remote working locations (e.g. from own home), office based locations on-site or in-factory as directed;
* Checking of HBC Contractor LOD/LDRC lists of documents in regard to completeness and correctness
* Work with the QML to specify records requirements to contractors and continuously review reviewing compliance reporting tools
Knowledge, Skills, Qualifications & Experience:
Knowledge and Skills
* Strong organisational skills with ability to take direction
* Support preparation of presentation material
* Act as a strong advocate for best practice, able to support and defend practical deployment and solutions, whilst remaining open to the ideas of others
* Understanding of Records / Document and Data Management methodologies and tools within a major infrastructure project environment
* Understanding and application of the QA processes
* Ability to read, interpret and translate requirements
Qualifications and Experience
* A level / equivalent or relevant experience in a subject that demonstrates relevant organisation skills
* Experience of interfacing with project teams and with supply chain organisations
* Experience of analysing data, preparing reports and making recommendations
* Teamcenter / Documentum / CEMAR / Business Objects / Power BI experience would be advantageous
* Experience of Technical Authoring
* Records / Document and Data management experience
* Creation and facilitation of workshops