Purchasing & Production Administrator
- Recruiter
- Alexander Hancock Ltd
- Location
- Sale, Greater Manchester
- Salary
- £20,000
- Posted
- 28 Jun 2017
- Closes
- 26 Jul 2017
- Ref
- 6060
- Contract Type
- Permanent
- Hours
- Full Time
Our client is seeking a Purchasing and Production Administrator to join their busy team
Based within the Production Department
Reporting to the: Works Manager and has a support responsibility to all Directors and Managers.
JOB DESCRIPTION
- The Purchasing and Production Administrator is responsible for purchasing in accordance with company procedures.
- Responsible for processing Machine Orders on Sage Manufacturing, setting up product information, building BOM’s and clerical duties within the Production Office. On occasion there may be a requirement to assist colleagues with small orders, shipping of machines and arranging installation and service trips.
Key Responsibilities
- Purchasing
- Work from business requirements using MRP based reports and raising purchase orders for the required quantities at the required dates.
- Make sure MRP is kept up to date with all relevant information.
- Manage data integrity to existing and new product codes.
- Resolving all supplier issues/problems such as damaged goods, late delivery, item discrepancies, price queries etc.
- Update and manage open purchase orders.
- Communicate closely with production, goods in and design.
DAY TO DAY RESPONSIBILITIES
- Purchasing
- Build machine contracts as provided by design using Sage Manufacturing.
- Amend existing machine orders and BOM’s as required (usually by revision no.).
- Generate works order, read demand and run MRP.
- Raise necessary purchase orders using Sage and place with suppliers.
- Create new product codes as necessary.
- Produce pick lists by category for each machine, allocate and issue stock.
- Monitor open purchase orders.
- Ensure that materials, equipment, and supplies are ordered and delivered in a timely manner. Follow up suppliers to ensure adherence to delivery schedule.
- Verify prices with suppliers and amend purchase orders if necessary.
- Review activity on product codes to calculate re-order quantities & re-order levels.
- Update stock records with correct suppliers, description, revision no’s, bin locations, category codes and supplier part no.
- Assist with booking in queries.
- Monitor progress of works orders.
- Complete works orders and run works order costings report for finance.
- Liaising with other departments, in particular design and the shop floor.
- Streamline processes and procedures.
- Resolving all supplier issues/problems such as damaged goods, late delivery, item discrepancies, price queries etc.
- Administration
- Filing of pick lists, delivery notes, contract documentation. Perform other clerical duties as advised.
QUALIFICATIONS
- Microsoft Office - Excel, Word and Outlook.
- Sage Line 50 Accounts and Manufacturing.
Previous Experience
- At least two years’ experience in a purchasing role; preferably in an engineering environment.
- MRP experience desirable.
- Sage Manufacturing essential.