Commercial & Administration Assistant ( Strong Excel Skills)

Our client is a busy and successful organisation and are now seeking a Commercial and Administration Assistant who has excellent excel skills

Reporting to the Group Commercial Manager part of the Procurement Administration Team

The Commercial and Administration administrator will provide support for the group commercial manager and support Group-wide procurement, ensuring best value for money. 

Group Commercial Administration

• Ensure all Trademark queries are dealt with in a timely manner
• Renew of Utility contracts to ensure best deal for the business
• Ensure Property lease administration is dealt with in a timely manner
• Upkeep and monitor Trademark, Property and Utility spreadsheets
• Ensure Property rates queries are sent to our solicitors and chase up any feedback
• General administration tasks to support the Group Commercial Manager
• Procurement/Purchasing
• Ensure the procurement of goods/services is done according to Company guidelines, obtaining 3 quotes and conducting fair and comprehensive tendering processes, following company supplier process.
• Check all invoices ensuring payment only for goods/services purchased and raising/chasing queries to resolution
• Provide a thorough procurement service for internal customers, communicating transparently
• Create and maintain excellent working relationships with customers and suppliers
• Process Improvement
• Continually look to identify and develop new ways of working to maximise efficiency and ensure best procurement practices
• Continually evaluate what we do and how we do it, undertaking regular end-to-end process reviews to strip out any unnecessary non-value processes
• Undertake such tasks and duties as may be reasonable requested by your manager, or other members of the management team
• Ensure good relationships with immediate and wider team within the business and external contacts/stakeholders
• Supporting procurement team leader as required
• Experience Other Significant Role Requirements & Technical Knowledge: Relevant experience for the role and any further key factors which have a bearing on a candidate’s ability to perform
• Intermediate to advanced Microsoft Excel and Word skills
• Highly numerate with excellent attention to detail
• Excellent communication skills with the ability to work with people at all levels of the business
• Able to analyse raw data and turn in to meaningful data, spotting trends and issues – and present information and ideas articulately and clearly
• Must be thrive in a fast paced environment and be able to prioritise own workload with constantly shifting and conflicting deadlines
• Highly organised