ETO Senior proposals coordinator

One of the largest employee-owned companies in the world, Mott MacDonald is a multisector consultancy providing engineering, management, and development services on projects in 150 countries. With over 16,000 of the best people working on a diverse range of challenges, we're helping our clients deliver sustainable infrastructure and development solutions. We have a collegiate and collaborative culture which values equality and diversity, and we take proactive steps to create an inclusive workplace. Together, we are opening opportunities with connected thinking. If this sounds like somewhere you'd like to work, click apply to continue with your application.

Due to a reorganisation of parts of our energy team we are looking for an additional Proposals co-ordinator to join our team looking after both transmission and some oil and gas proposals.

Role description

Duties will be focused around the timely production of high quality proposals but also providing at times, specific marketing and general business development support under direction. Contributing to proposals preparation and also taking responsibility for direction of number of reports.

Proposals:
Coordinate proposal activity across the T&D proposal support team and ensure the right support is allocated to the right proposal .

Work with Bid Managers to prepare fully compliant bid submissions and lead all administrative functions as part of the proposal development life cycle:-

- Gather data for bid such as CVs and fit to bid format
- Create proposal templates, outlines, compliance matrices, and production checklists
- Coordinate and prepare proposal meetings and reviews
- Edit and format documents
- Manage proposal document production (printing, binding, CD Rom creation and shipping.)

Marketing & general business development support:
Plan, and design internal and external communication materials to support Business Development as directed by Development Manager and Principal Account Leaders.
Assist in the update of Prospect Tracker - review to ensure complete and correct;

Reporting to : Resource Manager

Direct Reports : Bid co-ordinators various locations

Candidate description

You will be able to demonstrate previous experience in the preparation of commercial proposals ideally in a similar engineering environment.

*Excellent proposal writing skills in English
*IT experience with standard Microsoft packages and ideally some graphics experience
*Excellent auditory communication, and administrative skills with a background communicating with engineers and other technical staff
*Excellent organizational skills and the ability to work to tight deadlines and to prioritise workload