eBilling Assistant

Job description Department Purpose and Structure: Deliver relevant information and a value for money service to the decision-makers of Allen & Overy. Role Purpose: • To provide high quality expert support of Allen & Overy's global electronic invoicing systems and processes. Ensuring the smooth delivery of core information and electronic invoices to clients and their associated vendors. Key Relationships: • A&O client relationship teams including Partners and marketing departments. • World wide revenue staff and controllers. • External Client electronic invoicing implementation contacts. • Global finance support and management team. • Key software supplier contacts. Job Description Role and Responsibilities • Assist the eBilling Supervisor with the process of migrating new and existing clients into the global electronic invoicing process and system, including: Dissemination and distribution of new client requests. Review of all setups required within all internal effected systems by requesting client. Creation of client data requirements. Facilitate communications between all electronic invoicing stake holders. 2. Day to Day Transactions/Maintenance • Daily management of newly created electronic invoiced matters. • Client, Vendor and Matter electronic invoicing maintenance. • Posting and validation of invoices and credit notes to the central electronic invoicing software for client upload. • Collaboration with the internal collection team for electronic invoice management. 3. Third Party Vendor Setups and Maintenance • Rate and rate matrix maintenance within third party vendor systems. • Timekeeper maintenance within third party vendor systems. • Matter and budget maintenance within third party vendor systems. 4. Reporting • Support the eBilling Supervisor in the creation and maintenance of central electronic invoicing documentation. • Monthly reporting data updates for core clients if required. • Maintenance of the central Client electronic invoicing matrix. Key requirements • Excellent understanding of financial information systems. • Proven ability to foster and develop relationships with key internal and external clients. • Excellent communication skills across all levels of staff including key Partners. • Ability to multi-task and work under pressure with excellent time management skills. • Ability to adapt and implement change. • A flexible approach and a can do attitude. • Self motivated with an proactive approach to work. Qualifications • eBillingHub or knowledge of another recognised electronic invoice management system is an advantage. • Experience of Elite 3E finance and practice management system is an advantage or as a minimum experience of another recognised package. • Preference given to candidates with experience with project based delivery methods. • Electronic invoicing within the Legal industry experience is an advantage or as a minimum proven knowledge of electronic invoicing processes/systems. • Preference given to candidates with experience of providing support within a global organisation . • Language skills are desirable. Hours of work will fall between 8am to 10.30pm.