Office & Project Coordinator

Exciting opportunity for an experienced Office & Projects Co-ordinator, earning up to £25k per annum in this market leading engineering firm.

PERREN ENGINEERING LIMITED are a family run business, based in Malvern who design, manufacture, supply and service specialist fire fighting equipment, mainly for use within the aviation, military and 'special hazard' markets.

Due to our continuing success and expansion, we are now looking to recruit an experienced Office & Projects Co-ordinator to help with the day-to-day running of the business. Reporting to the Managing Director, you will be part of a small team to oversee and provide day-to-day support on a number of specific projects for the business across the UK, Europe and the rest of the world, to ensure full customer satisfaction.  You will also be responsible for the co-ordination and allocation of work across our team. 

Key Responsibilities:

• Working closely with the Managing Director on a daily basis to co-ordinate diaries and projects to ensure their timely completion;
• Analysing and familiarisation with the specification and requirements of each project;
• Initiate and update the Project Task List as the project progresses;
• Co-ordinate internal resources and implement effective communication tools between other members of the team, customers and suppliers tools to ensure projects are delivered on time and within budget;
• Update internal systems, including paper files and IT system files with information and project updates;
• Identify and attempt to rectify potential problems with demand, stock levels or deliverables;
• Assist with the calculation of costs both for use in forecasting and quotations;
• Using Sage Line 50, carry out basic accounts activities including the creation and updating of orders;
• Carry out all general office tasks as and when required, including typing of letters, filing, photocopying, collating documentation, collection and sorting of mail;
• Assist with producing Method Statements, Risk Assessments and COSHH Assessments when necessary;

Key Skills:

• Demonstrable experience in an office management and project co-ordination role, ideally within an engineering or production environment;
• Fully numerate - with a minimum Grade C in GCSE Maths, SAGE Line 50 experience would be desirable;
• High standard of written and verbal communication skills at all levels within an organisation;
• Ability to work independently and proficiently whilst providing support to other team members;
• Advanced level of computer literacy to include Microsoft Outlook, Word, Excel & PowerPoint;
• Significant experience of delivering a high level of Customer Service;
• Good geographical knowledge;
• Effective listening skills, strong attention to detail, time management and excellent organisation skills are essential as you will be required to juggle different projects simultaneously;
• A proactive style;
• As this is a small business flexibility is essential as is being enthusiastic and passionate about your tasks;
• Trustworthy & reliability will be key values;
• You need to be practical with a common sense approach to tasks;