Executive Assistant

About Barclays

Barclays is a transatlantic consumer, corporate and investment bank offering products and services across personal, corporate and investment banking, credit cards and wealth management, with a strong presence in our two home markets of the UK and the US.

With over 325 years of history and expertise in banking, Barclays operates in over 40 countries and employs approximately 130,000 people. Barclays moves, lends, invests and protects money for customers and clients worldwide. Please visit our website here for more information.

About GTIS

Global Technology Infrastructure Services is an area that has a significant level of business and technology exposure and requires rapid, structured and creative thinking to support the dynamic needs of the business. Infrastructure Services are expected to own problems, to take responsibility for the systems and to share in the commitment across IT to deliver excellent service to the business. Whether it's designing resilient, scalable, low-latency solutions to support business applications, or providing an end to end service model for the delivery of external connections to a Barclays client and an exchange venue, or managing datacenter strategy - Infrastructure Services is constantly working to maintain the ???rm's competitive advantage in the industry. See intranet for more details:

#!/feature/WCP/inspire-infra-services/who.ci.html




About Controls Office




The Controls Office exists to protect Barclays in conjunction with our colleagues in Technology and Global Information Security, and to enable Barclays to take an appropriate amount of risk to support our Technology strategy and deliver digital solutions for our customers.

Technology Risk is a fully global risk community, with around 200 colleagues embedded in our businesses and functions across the UK, Europe, Africa, Asia and the Americas. We support the business in ensuring the confidentiality, integrity and availability of Barclays information assets and critical infrastructure, and ensure our customers can trust Barclays to protect their sensitive information.




Overall purpose of role

The primary purpose of the role is to provide comprehensive PA support to 3 Directors .

Key Accountabilities

• Comprehensive Diary Management, scheduling appointments, ensuring "Manager" is always in the correct place on time with all relevant papers
• Organising a wide range of meetings / meeting rooms (internal/external) this includes monthly Town Halls.....
• Act as the main reference point both in presence and absence of "Manager"
• Book all travel arrangements and accommodation
• Collating and circulating meeting agendas/papers
• Dealing with general correspondence as appropriate
• Processing all Expenses and IT approvals on behalf of the "Manager"
• Follow up/highlight any actions/tasks where possible
• Telephone cover
• Act as receptionist for influential customers on visits, provide hospitality as required and convey a professional image
• Providing back up administration support for other PAs as required
• Print materials, treating all materials with due care and confidentiality
• Prepare and update documents (Word, Powerpoint, Excel etc), to a high standard
• Undertake and manage induction process for all new joiners. This will include ordering IT hardware, building security passes, telephony and arranging introduction meetings with key stakeholders.
• Undertake exit process for leavers to the team. This involves logging it with HR, closing email accounts and retrieving all IT equipment.

Risk and Control Objective

Ensure that all activities and duties are carried out in full compliance with regulatory requirements, Enterprise Wide Risk Management Framework and internal Barclays Policies and Policy Standards

Person Specification

• Proven Personal Assistant/secretarial experience supporting Director level
• Previous Infrastructure Services experience ideally, but not essential
• Highly proficient and professional at all times with a high degree of pro-activity and forward planning capability
• Ability to work quickly and accurately and remain calm under pressure
• High degree of accuracy and attention to detail
• Be trustworthy and able to act with a high degree of confidentiality and integrity
• Advanced skills in Word, PowerPoint and Outlook and basic skills in Excel, as well as familiarity with room booking, timesheet and expenses applications
• Proactive and able to take the initiative; able to take ownership of tasks and projects seeing them through to completion
• Possess excellent interpersonal skills with ability to work within a team; able to establish strong relationships with network of contacts (PAs, Executives, team colleagues, etc.)
• Good written and verbal skills
• Resilient, highly organised and able to cope in a fast paced environment being both flexible and able work across a range of issues
• Ability to manage time, prioritise and manage workload effectively

Benefits

Our customers deserve the best. The same goes for our employees. That's why at Barclays you'll receive a range of benefits that include a competitive salary and all the tools, technology and support you need to succeed.

Our Culture

Everything we do is shaped by the five values of Respect, Integrity, Service, Excellence and Stewardship. The values inform the foundations of our relationships with customers and clients, but they also shape how we measure and reward the performance of our employees. Simply put, success is not just about what you achieve, but about how you achieve it.

Dynamic working gives everyone at Barclays the opportunity to integrate professional and personal lives, if you have a need for flexibility then please discuss this with the hiring manager.

Barclays is an equal opportunity employer and are opposed to discrimination on any grounds.For more detailed information, please visit our dedicated Diversity and Inclusion site here .