Office Administrator (Science and Technology Publishing)

4 days left

Europa Science Ltd
Newmarket Road, Cambridge
Up to £22k plus benefits; part-time (min 25 hrs p/w) considered
14 Sep 2017
29 Sep 2017
Contract Type
Full Time

Our mission

Europa Science connects science and technology communities through its publishing and information platforms. We use our industry expertise, communication skills and commercial acumen to improve business prospects for those working in photonics, imaging, optical communications, scientific computing, and scholarly publishing.

Our team

You'll be joining a team of publishing experts - across editorial, advertising, finance, production and IT - to support them with a whole host of administrative tasks to keep the operation running smoothly. And we meet for beer and snacks every Friday at 4pm.

Your job

As our administrator, you'll be taking charge of all the support services we need to ensure our office runs without hitches.

You'll be helping the production team liaise with our advertisers to ensure advert copy arrives on time.

You'll work with the production team, data manager and our external suppliers (mailing house and printer) to coordinate distribution and delivery of our printed matter.  

You will set up and administer our contra deals with event organisers, under instruction from the editorial/ advertising teams.

You'll coordinate all activity around event attendance, such as deliveries, stand booking, booth staffing and so on.

You'll help the finance manager by collating invoicing information from internal stakeholders.

You'll support the data manager with data cleaning and input tasks.

You'll look after all aspects of day-to-day office organisation, from office supplies to organisation and tidiness, as well as being the first point of contact for all visitors, deliveries and inbound phone calls.  

You'll report directly to the managing director.

Other tasks as directed, from time to time.

About you

You'll possess the skills, confidence and abilities to be able to develop your own efficient methods to carry out all of the above tasks with the minimum of fuss.

You'll have experience as an administrator in an office environment.

You'll be proficient in Office software (e.g. Word, Excel).

You'll be an excellent communicator - in person, on the phone and via email.

You'll take pride in getting things done efficiently and properly - and encouraging others to do the same!

You'll be a stickler for detail, and leave no stone unturned in ensuring tasks are completed.

You'll have a flair for task management and organisation.


25 days' holiday (plus days between Christmas and New Year, plus Bank Holidays).

Childcare voucher scheme (subject to current Government policy).

Compulsory pension scheme.

Travel loan.

Death in service cover.

Optional private healthcare and/or gym membership after 18 months' service.

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