Administrator - Worthing

Hours: Monday-Friday, 8:30am-5:00pm

About Capita | Local Government, Health & Property

Capita Local Government Health & Property is part of Capita plc, the UK's leading provider of business process management and integrated professional support service solutions, with 68,000 staff across the UK, Europe, South Africa and India.

We are one of the UK's largest and most diverse multidisciplinary consultancies in the design, management, infrastructure, real estate, civil engineering, environmental management and transport sectors. We are also the market leader in strategic public-private partnerships with local government clients.

We have over 4,000 staff based in 60 UK & Ireland offices offering a vast range of professional and technical expertise across an unrivalled number of services. The breadth and depth of our experience ensures that we are able to add value to any project, regardless of size, complexity or sector.

Job Purpose:

Member of an admin resource pool, responsible for providing a range of administrative support within and across services including Multi-Agency Safeguarding Agency.

Responsible for the provision of an effective and efficient, professional & flexible administrative service to support clients. Undertaking a wide range of technical/specialist admin tasks as directed, whilst maintaining high standards of work.

Key Accountabilities:

The specific accountabilities for this flexible role may alter from time to time in order to meet the needs of the business/client, but accountabilities will include (or to be equivalent in nature to) those listed below:

- Taking notes, requiring intense concentration over lengthy periods, analysing and interpretating and complicated information which is also sensitive/disturbing/highly confidential, such as note taking at Child Protection conferences.

- Delivers timely and efficient specialist financial administrative support to a team or across teams with an awareness of team requirements. Prioritises day to day work in the short term, working with colleagues to deliver objectives and a customer focussed service.

- Analyses technical financial information relating to the team specialism and draws conclusions to process varied tasks appropriately. For example, analysing information relating to a client's assessment or service's budget and suggests appropriate according to the individual situation in line with procedures.

- To locally deliver a flexible administrative service to a diverse range of internal clients to a high standard. To include: creation of complicated documents in specialist ICT software, electronic filing systems, report writing, organisation of large events/courses

-Communicate with and develop good working relationships with a wide and diverse range of people, such as Senior Management, customers, key contacts and members of the public.

Person Specification:

- Must to able to handle sensitive and potentially distrubing information with professionalism and maturity.
- Good understanding of data management, including collecting and processing
- Relevant theoretical or organisational knowledge of systems, procedures and policies associated with operating an administrative service
- Good knowledge of a wide and varied range of ICT software.
- Experience of working within administrative office systems/practices and providing effective flexible administrative support to various areas.
- Demonstrable evidence of organising and handling data sets, of turning data into information and administrative output i.e. Word, Excel, etc.
- Ability to take electronic notes during meetings.
- Good at organising day to day workload in order to follow/meet a given brief.
- Experience and confidence in dealing with people and the ability to establish credibility to all levels of the organisation.

Feel you would be a good match? Click apply now, or contact Sophie Clarke on 07710384685/sophie.clarke3@capita.co.uk