Senior Finance Assistant (Senior Bookkeeper)

Senior Finance Assistant (Senior Bookkeeper)

[Similar Titles: Finance Assistant, Finance Clerk, Purchase Ledger, Finance Executive, Bookkeeper, Assistant Accountant]

The Client:

The company is an award winning & UK leading Marketing Agency based in Birmingham’s prestigious Colmore Row Business District. The company specialises in paid search & natural search marketing campaign management and is seeking an experienced Senior Financial Assistant/Senior Bookkeeper to join their growing team.

The Role:

The role will report directly to the Sales & Marketing Director and will suit an individual that has broad financial experience with an autonomous style of working. The responsibilities are varied and cover the full spectrum of financial activities with a significant degree of responsibility and ownership placed on the individual. This role is ideal for individuals with broad existing experience in finance who wish to have significantly greater responsibility and opportunity to show, as well as individuals who have significant experience looking for the next chapter or change of scene.

The Salary:

• £28,000pa to £35,000pa depending on experience 

The Location:

• Birmingham City Centre (B3 2QD)
• 1 mins walk from Snow Hill Station
• 7 mins walk from New Street Station

Minimum Requirements:

• Minimum of 8 years working in finance
• CIMA/ACCA part qualified accountant or AAT qualified or Qualified By Experience
• Sage 50/other Sage systems or similar software

The Responsibilities/Activities:

Cashbook:

Download the cashbooks daily.

Code and post cashbook receipts to the nominal leger.

Post sales ledger receipts from the cashbook to the debtors account on the sales ledger and allocate to the correct invoice/s.

Post purchase ledger payments from the cashbook to the creditors account on the purchase ledger and allocate to the correct invoice/s.

Code and post cashbook payments to the nominal ledger

Reconcile the cashbook to the bank account daily

Assist with the preparation of the forecast (6 weekly rolling) cashflow with the directors

Liaise with the company bankers for queried items on the account

Purchase Ledger:

Set up new supplier accounts.

Update the suppliers T&C’s to include credit limits, credit terms, contact details etc.

Liaise with suppliers for the smooth running of their accounts and to address queries.

Verify the Purchase Order is properly coded, authorised and adheres to company procedures.

Authorise purchase invoice by tying up purchase order to the invoice, to include the value and the quantity.

Reconcile supplier’s statements

Raise supplier’s payments

Reconcile aged creditors to the purchase ledger control account at the month end

Review aged creditors for aging and unpaid creditors

Sales Ledger

Set up new client/customer accounts by reference to their service agreement.

Collate and file contracts/service agreements

Carry out various credit checks to include company house search, credit reference agency etc

Update the customer’s account record to include T&C’s, credit limits, payment terms, contact details etc.

Raise, review, send and post sales invoices to the sales ledger.

Liaise with customers to ensure the smooth running of their account.

Raise, review and send month end statements.

Reconcile aged debtors to the sales ledger control account at the month end

Review aged debtors for aging and unpaid debtors

Credit Control

Review the aged debtors, in line with company procedures to ensure payments are received in full and on time

Engage with customer to ensure queries have been addressed so as debts are collectable.

Adhere to the company procedures for credit control, ensuring the processes are in place to collect debts on a timely basis and mitigate the possibility of bad debts

Work with directors for referrals to third party collections

Petty Cash & Expenses

Ensure adherence to the company procedures to authorise petty cash and expenses.

Code and post company expenses

Pay company expenses

Company Credit Card

Verify the Purchase Order is properly coded, authorised and adheres to company procedures.

Post Company credit card payments to the nominal leger

Verify Adspend client on credit card purchases by tying up the detail to purchase order, to include the value and the quantity.

Reconcile credit card control account at month end.

Salaries

Process “New Starters” and “leavers”

Process expenses, including taxable and non-taxable expenses

Collate staff salaries for processing in line with company procedures and staff handbook

Assist with monthly payroll and issue payslips & miscellaneous reports

Reconcile salaries, NIC and PAYE control accounts at month end

Raise monthly HMRC deductions payments

Accruals, Prepayments and Control Accounts:

Assist with preparation of the monthly accruals schedule for monthly management accounts

Assist with preparation of the monthly repayments schedule for monthly management accounts

Review monthly control account reconciliations, to include:

Run Bank Reconciliation

Run Purchase Ledger

Run Sales Ledger

Run VAT

Manage Adspend Accounts (client marketing funds for allocation to marketing platforms)

Run Credit Card Reconciliation

Run Payroll Control Accounts

Other Dr/CR Control Accounts

Run Fixed Assets

Fixed Assets

Assist with action additions and disposals in line with company procedures

Assist with and update FA Schedule monthly

Assist with posting monthly Depreciation

Assist with reconciling Monthly Schedule to NBV’s in the Balance Sheet

Quarterly VAT

Assist with preparations for quarterly VAT Return.

Assist in reviewing the return

Assist in raising quarterly VAT payment

Assist in reconciling VAT to the VAT return

Assist with Reconciliation

Budgets Forecast and Business Planning

Assist with preparation of Annual Budgets

Assist with preparation of rolling budget and quarterly forecasting

Assist with preparation of Business Plans both medium and long-term planning. 

Computer/Software Experience

High level of competence in the following:

Sage 50 Accounts

Sage Payroll – not essential

Sage VAT – not essential

Excel

Word