HR Coordinator

From GBP 25000.0 to 28000.0 per year
22 Aug 2017
19 Sep 2017
Contract Type
Full Time
Job description:

About the Company

Total UK Limited is the ‘Downstream' affiliate of Total Group in the UK, operating at the end of the supply chain selling specialty products (Bitumen, Special Fluids, Lubricants and Aviation Fuels) to both the private and public sectors

Total is a French multinational integrated Energy group, part of the "Supermajor Six", and also one of the oldest petroleum companies in the world. Its businesses cover the entire oil and gas chain, from crude oil and natural gas exploration and production to power generation, transportation, refining, petroleum product marketing, and international crude oil and product trading. It is also a large-scale chemicals manufacturer and a leading investor in Solar and Biomass energies.

As we speak, Total Group is the 4th largest Oil & Gas and 2nd largest Solar Energy provider worldwide, making it one of the most productive companies in the world.

About the Role

Reporting to the HR Director, You will help deliver on all aspects of the HR function with particular focus on Talent Acquisition, Development and Administration.

This is an initial 24 months contract.

This role is based in our Head Office and is pivotal to the development of HR Operations and the maintenance of accurate HR records via our systems. The HR department consists of a small team whose responsibility is to provide a fully functional HR service for all Stakeholders across our three sites. As HR Coordinator, you will work closely with the HR Director and HR Advisors.

* Completing all recruitment administration (direct and indirect sourcing, building PSLs, vacancy advertising, pre screening, interviewing, etc).
* Monitoring and Coordinating the Group's Applicants Tracking System - Kenexa BrassRing and video tool HireVue.
* Managing disclosure and barring service (DBS) process to ensure 100% compliance.
* Conducting new starters' inductions; assist with company inductions, along with managing new starter process.
* Assisting the HR Director in the design, implementation and improvement of the Company's talent acquisition strategy.

Training & Development
* Organising training and liaising directly with the HRD, Line Managers, training providers and employees.
* Collating and reporting all course evaluation reports to the business.
* Recording all employees training (paper & electronic files and SAP).
* Providing 1st point of phone contact for all training related queries.
* Assisting the HR Director in the annual training plan, as well as the design and improvement of the Company's talent development program.

Payroll and Benefits
* Accurate monthly submission of payroll entries, collating all the necessary documents for audit purposes.
* Assisting the Compensation & Benefits Advisor, HR Advisor and Business Managers in resolving issues related to contract elements, pay and working schedules.

Career Management (acting as Assistant to the Career Manager of the Company)
* Assisting the HRD in the review of the annual Succession plans.
* Recording and updating all colleagues' profiles on our Career Management system.

Analysis, Planning & Reporting
* Research, analyze, and present HR data as assigned.
* Producing and distributing monthly, quarterly and annual reports for HR, the Business, and Paris Head Office.
* Assist in rollout and implementation of HR programs and Information Systems in collaboration with Paris Head Office.
* Collating and providing salary and benefit data as well as other benchmarking information to HR and the Business.

Seeked profile:

The Successful Candidate
Successful HR Coordinators are good with details and have strong interpersonal skills. They are responsible for coordinating all operational HR activities and continually look for ways to improve HR practices and procedures by having a full understanding of HR analytics/metrics and identifying trends.
We are looking for an exceptionally motivated self starter, with some Office experience, educated to degree level or CIPD qualified (or part qualified). You will have an excellent record of managing HR Administration. If you are a highly motivated, appropriately skilled individual who is able to plan and prioritize, we are very interested in hearing from you.

* Office experience within a fast paced environment, ideally HR Generalist experience.
* Track record of managing HR & Recruitment Administration with a high Turnover.
* Professional representation of the company at all levels of the Organisation.
* 'Can do' attitude.
* IT literate.
* Highly motivated and results-driven.
* Attention to detail.
* Working knowledge of SAP desirable.