Trainee Legal Secretary in Litigation & Dispute Management
- Recruiter
- Eversheds Sutherland
- Location
- Cambridge
- Salary
- Competitive
- Posted
- 16 Aug 2017
- Closes
- 31 Aug 2017
- Sectors
- Admin, Secretarial & PA
- Contract Type
- Contract
- Hours
- Full Time
About Eversheds Sutherland:
Secretaries are held in very high regard at Eversheds Sutherland. We don't just want people who are great typists, but individuals who can think on their feet, work well with our clients and get things done. You will have the opportunity to learn new skills alongside people who are great to get on with. We will fully reward you for your talents in a highly supportive environment that offers genuine career paths.
Key responsibilities:
Pro-active and appropriate use of firm's in-house Document Production team and taking responsibility for ensuring the production is of high quality and in line with the firm's house-styles (digital dictation, manuscript and copy typing may be called upon)
Managing document printing (engrossment, general printing and photocopying), collation, production and copying, ensuring the appropriate resources are used where possible
Assisting legal advisers with electronic filing in line with Eversheds Sutherland guidelines
Proactively manage file closure/archiving/scheduling
Dealing with incoming telephone calls in a professional and efficient manner, taking and passing on clear messages and assist in answering any non-legal queries; delivering a positive client experience
Management of emails and correspondence
Proactive diary management, organising internal and external meetings
Preparation and submission of legal advisers' expense claims; securing receipts and information following client meetings
Providing a full financial administration service to support legal advisers; preparing bills and liaising with the Finance team and dealing with arising queries and issues
Client and Business Development support - contributing to the development of the business
Working as part of a wider secretarial team; supporting and covering for other secretaries and their legal advisers as needed
General administration (including room bookings, expenses, responding to central and Practice Group initiatives/requests)
Skills and experience:
The ideal candidate will have some level of legal secretarial training and have experience of working in a busy legal team. It is anticipated that candidates applying for this role will have had at least a year of administrative experience and will now be looking for that step up into a secretarial role.
It is expected that, with supervision from the secretarial team, the trainee legal secretary will be able to aim towards proactively support a team of legal advisers and produce high quality documents, manage extremely busy diaries, arrange complex travel itineraries and have an enthusiastic approach to dealing with day to day tasks and longer term initiatives/projects.
Key competencies:
Supports all firm wide initiatives
Seeks to provide outstanding levels of client service at all times
Projects a positive and professional image of the firm to clients
Seeks opportunities to grow and share knowledge and learn about wider business activity
Injects energy and enthusiasm into the team.
Uses initiative and anticipates what is needed and takes appropriate action
Demonstrates confidence in own ability
Focuses on solutions, not problems
Has a good understanding of basic computer packages and is building on this knowledge weekly by attending appropriate training courses
We're a modern, progressive law firm. We think differently and we've built a culture where individual skills and personalities can shine through. At Eversheds Sutherland, we believe that innovation comes from having an inclusive culture of genuine equality and diversity and we're happy to help with any reasonable adjustments you may require in the recruitment process, or once in post.
Secretaries are held in very high regard at Eversheds Sutherland. We don't just want people who are great typists, but individuals who can think on their feet, work well with our clients and get things done. You will have the opportunity to learn new skills alongside people who are great to get on with. We will fully reward you for your talents in a highly supportive environment that offers genuine career paths.
Key responsibilities:
Pro-active and appropriate use of firm's in-house Document Production team and taking responsibility for ensuring the production is of high quality and in line with the firm's house-styles (digital dictation, manuscript and copy typing may be called upon)
Managing document printing (engrossment, general printing and photocopying), collation, production and copying, ensuring the appropriate resources are used where possible
Assisting legal advisers with electronic filing in line with Eversheds Sutherland guidelines
Proactively manage file closure/archiving/scheduling
Dealing with incoming telephone calls in a professional and efficient manner, taking and passing on clear messages and assist in answering any non-legal queries; delivering a positive client experience
Management of emails and correspondence
Proactive diary management, organising internal and external meetings
Preparation and submission of legal advisers' expense claims; securing receipts and information following client meetings
Providing a full financial administration service to support legal advisers; preparing bills and liaising with the Finance team and dealing with arising queries and issues
Client and Business Development support - contributing to the development of the business
Working as part of a wider secretarial team; supporting and covering for other secretaries and their legal advisers as needed
General administration (including room bookings, expenses, responding to central and Practice Group initiatives/requests)
Skills and experience:
The ideal candidate will have some level of legal secretarial training and have experience of working in a busy legal team. It is anticipated that candidates applying for this role will have had at least a year of administrative experience and will now be looking for that step up into a secretarial role.
It is expected that, with supervision from the secretarial team, the trainee legal secretary will be able to aim towards proactively support a team of legal advisers and produce high quality documents, manage extremely busy diaries, arrange complex travel itineraries and have an enthusiastic approach to dealing with day to day tasks and longer term initiatives/projects.
Key competencies:
Supports all firm wide initiatives
Seeks to provide outstanding levels of client service at all times
Projects a positive and professional image of the firm to clients
Seeks opportunities to grow and share knowledge and learn about wider business activity
Injects energy and enthusiasm into the team.
Uses initiative and anticipates what is needed and takes appropriate action
Demonstrates confidence in own ability
Focuses on solutions, not problems
Has a good understanding of basic computer packages and is building on this knowledge weekly by attending appropriate training courses
We're a modern, progressive law firm. We think differently and we've built a culture where individual skills and personalities can shine through. At Eversheds Sutherland, we believe that innovation comes from having an inclusive culture of genuine equality and diversity and we're happy to help with any reasonable adjustments you may require in the recruitment process, or once in post.