Assistant Facilities Manager

Overview - External:
We currently have an opportunity for an individual to join the Real Estate Group as an Assistant Facilities Manager on contractual basis (12-18 months). Reporting to Lieve Roels, International Real Estate Manager, the successful candidate will be responsible for facilities management and Health and Safety compliance across the UK office locations.
Responsibilities - External:

• Assistance in real estate projects, including relocation.
• To organise and implement all office refurbishments or re-configurations in conjunction with management and other relevant departments.
• To ensure that maintenance contracts are awarded to reliable and efficient companies and that all equipment and systems are properly serviced according to SLA's and KPI's.
• Management of site security, including manned guarding, alarm systems, access control and CCTV, management of contractors, data confidentiality.
• Supervision of on-site catering activities.
• To ensure all facilities related continuity processes and disaster recovery plans are up to date across all UK offices.
• To ensure compliance with the fire regulations: fire drills, weekly alarm testing, ensuring adequate fire marshals are appointed and trained and to organise Fire Prevention visits and audits.
• To ensure at all times compliance with H&S regulations and the provision of a safe working environment for both staff and contractors, including compliance with the Display Screen Equipment Regulations.
• To ensure procedure manuals are always current and reflect contact details of all relevant contracting parties.
• Management of the maintenance team.
• To be on standby in case of any emergency situation which may include attending the office out-of-hours depending on the nature and gravity of the situation.

Qualifications - External:

• Previous experience of office refurbishment and relocation a pre-requisite.

• Previous multi-sited facilities experience in a corporate environment. Membership of the BIFM would be

advantageous.

• Proven knowledge of Health & Safety legislation, ideally supported by an IOSH or NEBOSH qualification.
• Proven people management experience, strong organizational skills, and high level of attention to detail,
• Excellent verbal and written communication skills.
• Self-motivated & proactive with a flexible and courteous client service approach.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Willingness to travel occasionally to other offices.