Apprentice Administrative Assistant

This post offers a diverse and interesting range of clerical and administrative duties and would suit someone who enjoys variety, has a capacity to learn quickly and can communicate with a wide range of people. You will need good communication, IT and customer service skills with an interest in developing these useful administrative roles further.

Main purpose and scope of the post:

• Data inputting
• Dealing with enquiries from a wide range of stakeholders
• Providing general, administrative and secretarial support to the Department

Main duties:

• Filing, typing, photocopying and general office duties, including dealing with post, telephone calls and e mail
• Scanning of College documents and uploading to relevant electronic folders
• Data inputting to ensure electronic records are kept up to date
• Dealing with enquiries from a wide range of stakeholders
• Updating, maintaining and archiving departmental records, including but not limited to learner records, staff log sheets and assessment outcomes.
• Processing orders electronically assisting in the maintenance of the financial records of the department.
• To liaise with students and staff (both academic and support) across all sites
• To liaise with Business Solutions as appropriate to establish support needs
• To liaise with support staff, providing information related to the support allocation.
• Maintaining stocks and stationery and College forms.

Miscellaneous

• Complying with College wide policies and procedures.
• Undertaking any other duties as may be reasonably required by the Corporation.

As an apprentice, you will be trained and supported in these activities during the time of your apprenticeship with the objective being to achieve the relevant qualifications to meet this job description.

Attendance and completion of agreed programme of supportive training.