Property Portfolio Facilities Manager

About Uncommon

Uncommon provides creative space for entrepreneurs, start-ups and scale-ups from a wide range of industries; tech, media, fashion, F&B and more. We adapt our characterful buildings to comfortable and functional hubs; design-led and technology-focused facilities, coupled with extensive business services, events and personable approach ensures that the highest expectations of today's innovative, creative and mobile workforce are met.

Our philosophy is to create truly enterprising and inspiring work environment while giving our members their time back, through location, services and price.

About the role

We are looking for an ambitious and experienced Property Portfolio Facilities Manager to join our friendly and dynamic team. The core responsibilities will include:

• Overall responsibility for service and contract compliance within area of responsibility to ensure all services and client's requirements and standards are met
• Supervision and management of all third party services including cleaning, maintenance and security
• Act as a look ambassador across the sites to ensure cleanliness levels and standards of repair is maintained at all times and all maintenance issues are addressed
• Undertake technical audits and ensure compliance in respect of Health and Safety and Statutory legislation
• Act as a Health & Safety ambassador for all sites within remit and ensure a safe working environment for the building users
• Act as the central communication point - liaising regularly with all the occupiers and property managers keeping them informed of all works and services within the building as required
• Ensure smooth check in and out process and prepare all offices for occupiers prior to moving in
• Ensure all fixtures, fittings and furnishings are in element state of repair and accounted for
• Ensuring all members requirements for furnishings and fittings are attended to
• Tendering, appointing and monitoring contract performance and ensuring budgets and KPIs are adhered to
• Undertaking general maintenance tasks at a number of properties in London, which will include but not limited to:

• emergency light testing, water temperature testing, utilities meter readings and reporting, and weekly fire alarm tests and planned fire drills.
• Maintain an up to date list of Fire Wardens and First Aiders based on site.
• Ensure Food and Beverage audits are being completed correctly and in a timely manner and that reports are completed and filed appropriately
• To supervise contractors working on site, issuing the necessary permits and ensuring compliance with health and safety.
• Co-Ordinate the delivery of small project works and office moves

The ideal candidate will need to have an innate passion and motivation to deliver best in class facilities services with a keen eye.

• Minimum 2 year prior experience in a similar role is essential
• IOSH or NEBOSH qualification
• Fire Marshall trained
• First Aid trained
• Food Hygiene Health and Safety trained
• previous experience in the hotel or hospitality industry would be a strong advantage.

We are looking for a strong team player with excellent communication skills and ability to manage stakeholders at all levels. This is an exciting opportunity for someone looking to work in high-paced and fast-growing work environment with fantastic career growth opportunities. You will be based in our head office while having flexibility to work from a number of locations across central London.