Quotations Administrator

Location
North London, London, England
Salary
£19000 - £20000 per annum
Posted
02 Aug 2017
Closes
30 Aug 2017
Ref
00071383
Contact
Recruitment Genius Ltd
Contract Type
Permanent
Hours
Full Time
This company is a worldwide leader in providing information access and management solutions through print and electronic journal subscription services, online access research database development and production. In serving the library and business communities for more than 70 years they not only provide solutions for information management issues, but also a total cost benefit through the handling of information and procurement needs through one service provider.

The Sales Support and Transitions Coordinator provides administrative support to the Sales Representatives in the UK, Ireland and Nordic territories. This role is tasked with transitioning new customers, setting up live and trial accounts, and providing coordination and administrative support for local, state, and regional conferences, as required. This role works closely with corporate marketing and internal subject matter experts to provide the field with the most current materials and information.

They are looking to recruit a Quotations Administrator to work within their Contracts and Tenders Department.

The Quotations Administrator is responsible for processing quotation requests, ensuring efficiency and accuracy, as well as providing administrative support to the Contract and Tenders department.

Duties include:
- Establish and maintain good relationships with publishers to obtain prompt and accurate pricing for quotes and tenders
- Research and obtain accurate pricing for prospects for quotes and tenders
- Create and process proforma requests and set up accounts for them
- Delegate basic proformas to the European Hub (EH) & quality check each proforma completed by the EH
- Liaise closely with Contracts team, Sales teams and Customer Service team to maintain quotes and tenders standards
- Contact sales representative or tender Coordinator when necessary to clarify prospects and customers' requirements
- Manage and maintain an accurate quotation tracking and reporting system in conjunction with line manager and updating and feeding back to team as necessary
- Liaise closely with the Title Information Department to keep mainframe title details current
- Assist with SLAs and Business Proposals
- Track ongoing quotation issues in order to be able to report progress internally
- Assist with general contracts duties as required

Essential requirements:
- Educated to GCSE standard or equivalent, with grades A-C in Maths and English
- Previous experience of data entry and admin tasks
- Proven experience of working within a professional environment
- Competent with using Microsoft Office suite, especially Word, Excel and Outlook
- Excellent communication skills both written and verbal
- High level of attention to detail
- Able to plan and prioritise own workload

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