Accounts Payable Co-ordinator

Location
London, England
Salary
£28000 - £32000 per annum
Posted
01 Aug 2017
Closes
29 Aug 2017
Ref
00071580
Contact
Recruitment Genius Ltd
Sectors
Accountancy
Contract Type
Permanent
Hours
Full Time
This employee owned business provides engineering, design, analysis, project expertise and specialist handling and access equipment to international marine, offshore, subsea and renewable energy markets. Based in the UK they serve a broad range of clients including oil and gas operators, drilling companies, specialist vessel operators and public-sector bodies.

The company has ambitious growth plans and success requires cohesion between the corporate centre, the company's business streams and prospective clients. All employees of the company generally demonstrate a positive approach, flexibility, the ability to embrace change and to be self-motivated. They expect their staff to act professionally with a resilient disposition with the ability to prioritise and multi-task when faced with the challenges and requirements of working for a busy and ambitious enterprise.

This role provides an opportunity to join a highly successful and expanding organisation, in a key position and at a significant stage of the company's growth

Purpose of Role\ Job Summary:

To assist the Financial Controller in a key role in the day to day management of the Purchase Ledger function. The role will co-ordinate the Purchase Ledger function including: Receipt, Recording, Coding, Matching, Authorisation and Payments.

- Using P2P system (purchase to pay) - Inputting and coding supplier invoices (end to end process from receipt, register, reconcile to purchase order & payment, also ensuring correct treatment VAT)
- Matching invoices to Purchase Orders. Liaison with Project Coordinator/s & Project Finance Manager to resolve discrepancies
- Using the Approval & Authority matrix, ensure adequate internal approval/s is gained on all invoices, prior to payment runs
- Regular - weekly/monthly reconciliation to supplier statements
- Liaising with suppliers and the company employees in resolving any discrepancies identified e.g. payment values and dates
- Ensuring the Purchase Ledger is maintained and updated in a timely manner
- Ensuring adequate internal validation/s is obtained for Supplier/Subcontractor setup. Liaising with Procurement on static data validation issues
- Supplier credit applications to be completed in timely fashion
- Ensuring that costs are allocated accurately to the correct projects
- Preparing weekly supplier batch payment (BACs) runs and foreign currency payment runs, issue of payment remittances
- Ensure all payments, direct debits & standing orders are correctly accounted for/allocated and VAT invoices are always obtained
- Assist in year-end Audit, liaise with external Auditors on purchase ledger practices
- Filing and other ad hoc duties as required

General office duties
- Carry out clerical duties such as answering the telephone etc.
Other
- Where necessary to assist the Financial Controller or other members of Finance team as required
- Any other duties as may be required by Management from time-to-time

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