Finance & Administration Manager
- Recruiter
- Team Rubicon UK
- Location
- Salisbury
- Salary
- Competitive
- Posted
- 21 Jul 2017
- Closes
- 26 Jul 2017
- Sectors
- Travel & Tourism
- Contract Type
- Permanent
- Hours
- Full Time
Team Rubicon's primary mission is providing disaster relief to those affected by natural disasters, be they domestic or international. By pairing the skills and experiences of military veterans with first responders, medical professionals, and technology solutions, Team Rubicon aims to provide the greatest service and impact possible. Team Rubicon seeks to provide our veterans with three things they lose after leaving the military: a purpose, gained through disaster relief; community, built by serving with others; and self-worth, from recognising the impact one individual can make.
Team Rubicon is a relatively new charity in the UK having been founded in the USA seven years ago and launched in the UK in June 2015 with the support of a grant from the UK Treasury. Since then we have responded to disasters in Nepal, Haiti, USA, Canada, Greece, Ecuador, Sri Lanka and the UK. We have a core team of 9 staff and volunteers based in HQ and nationally. Underpinning all our activity is the need for strong administrative and financial processes for accountability to our volunteers, donors and beneficiaries.
Job Description
The Finance and Administration Manager will be responsible for the efficient control of Team Rubicon UK's financial resources, administrative systems and back office processes in order to contribute to the effective delivery of the charity's overall objectives.
The successful candidate will be a key member of a small but growing team. This is a full-time post and may require occasional weekend working for specific planned activities which will be compensated for by time off in lieu.
The successful candidate will need to be a highly organised individual, with the flexibility to undertake a wide variety of tasks, and have a keen sense of humour.
Key Responsibilities
Manage the charity's financial affairs, including management and statutory accounts together with financial projections and to ensure that the most efficient and effective financial control systems and reporting mechanisms are in place.
Prepare quarterly management accounts and projections and other relevant reports, in consultation with the Chairman, Honorary Treasurer and CEO.
Ensure the Charity's compliance with all relevant Charity Commission, Companies House and HMRC requirements.
Supervise the production of regular salary payments and records, National Insurance and pension contributions in accordance with HMRC requirements.
Deal with the company's bank in respect of payments and receipts. To ensure that all bank accounts and credit card statements are regularly reviewed and reconciled.
Efficiently manage all finance, and to ensure that all the charity's income and expenditure is correctly authorised and accounted for.
Coordinate the preparation of the year-end financial accounts for audit and to liaise with the Honorary Company Secretary and Auditors prior to sign-off; submit returns to the Charities Commission and Companies House.
Ensure the overall smooth running of the charity's internal administration and its cost-effectiveness.
Manage, in conjunction with the CEO, staff contracts and HR matters.
Manage personnel procedures in relation to recruitment, training, holidays and appraisals, ensuring these are properly documented.
Travel to minute board meetings and provide on-site IT support and general assistance.
Manage and direct all general enquiries, and handle them directly when appropriate.
Assist the CEO with diary and travel arrangements.
Handle people and information with good humour, discretion, judgement and tact.
Liaise with stakeholders at every level, including trustees, volunteers and donors.
Please click apply on website to see the Job Description and Person Specification document for further details and to apply.
Team Rubicon is a relatively new charity in the UK having been founded in the USA seven years ago and launched in the UK in June 2015 with the support of a grant from the UK Treasury. Since then we have responded to disasters in Nepal, Haiti, USA, Canada, Greece, Ecuador, Sri Lanka and the UK. We have a core team of 9 staff and volunteers based in HQ and nationally. Underpinning all our activity is the need for strong administrative and financial processes for accountability to our volunteers, donors and beneficiaries.
Job Description
The Finance and Administration Manager will be responsible for the efficient control of Team Rubicon UK's financial resources, administrative systems and back office processes in order to contribute to the effective delivery of the charity's overall objectives.
The successful candidate will be a key member of a small but growing team. This is a full-time post and may require occasional weekend working for specific planned activities which will be compensated for by time off in lieu.
The successful candidate will need to be a highly organised individual, with the flexibility to undertake a wide variety of tasks, and have a keen sense of humour.
Key Responsibilities
Manage the charity's financial affairs, including management and statutory accounts together with financial projections and to ensure that the most efficient and effective financial control systems and reporting mechanisms are in place.
Prepare quarterly management accounts and projections and other relevant reports, in consultation with the Chairman, Honorary Treasurer and CEO.
Ensure the Charity's compliance with all relevant Charity Commission, Companies House and HMRC requirements.
Supervise the production of regular salary payments and records, National Insurance and pension contributions in accordance with HMRC requirements.
Deal with the company's bank in respect of payments and receipts. To ensure that all bank accounts and credit card statements are regularly reviewed and reconciled.
Efficiently manage all finance, and to ensure that all the charity's income and expenditure is correctly authorised and accounted for.
Coordinate the preparation of the year-end financial accounts for audit and to liaise with the Honorary Company Secretary and Auditors prior to sign-off; submit returns to the Charities Commission and Companies House.
Ensure the overall smooth running of the charity's internal administration and its cost-effectiveness.
Manage, in conjunction with the CEO, staff contracts and HR matters.
Manage personnel procedures in relation to recruitment, training, holidays and appraisals, ensuring these are properly documented.
Travel to minute board meetings and provide on-site IT support and general assistance.
Manage and direct all general enquiries, and handle them directly when appropriate.
Assist the CEO with diary and travel arrangements.
Handle people and information with good humour, discretion, judgement and tact.
Liaise with stakeholders at every level, including trustees, volunteers and donors.
Please click apply on website to see the Job Description and Person Specification document for further details and to apply.