BEIS Private Office - EO Diary Manager for Minister for Energy and Ind
- Recruiter
- Department for Business Energy & Industrial Strategy
- Location
- London
- Salary
- Competitive
- Posted
- 20 Jul 2017
- Closes
- 03 Aug 2017
- Sectors
- Utilities, Oil, Gas & Energy
- Contract Type
- Permanent
- Hours
- Full Time
Managing our Ministers' busy diaries is one of the most important jobs in the Department. You will need to be well-organised, have excellent communication skills, and be able to think strategically to forward-plan and manage competing demands. You will develop and lead on putting in place robust processes and systems, working with colleagues across the Department to understand what works well, and how things can be improved. Working on the diary can be unpredictable, and you will need to react to fast-moving situations, but it is crucial that the diary manager remains calm and professional, acting as an ambassador for the Minister and Department with our most senior stakeholders.
Job Description
You will need to be able to learn quickly, picking up new processes, knowledge of the Department and building networks. You will also be able to take initiative and use good judgement to prioritise what the minister should be focussing on, and be ready to learn quickly how policy and parliament drive Ministers' priorities. You will often act as representatives of the Minister to the wider Department and public, and work directly with senior stakeholders, so it is imperative that you are able to present a credible and professional image. You will need to have excellent written and verbal communication skills, be extremely organised and be polite and professional at all times. You will have the opportunity to manage complex processes and make improvements to the Department's working practices.
You will also have the opportunity to be part of a fast-paced, positive and inclusive team. You will have the opportunity to develop a high-level strategic understanding of the Department, its policies and how Whitehall works. You will also build wide networks of relationships, both with internal and external stakeholders.
Competencies
You will be asked to supply evidence of the following competencies when you apply.
Collaborating and partnering. Working in the private office requires you to work closely with officials in the department and with stakeholders across Whitehall to deliver the Minister's objectives. You will need to build strong working relationships to overcome challenging situations.
Making Effective Decisions. Private Offices handle a high volume of information and you will need to be able to anticipate and handle conflicting requests and priorities. You will need to assess information, liaising with colleagues as needed, and make effective decisions about how work should be prioritised and dealt with to meet ministerial and Departmental priorities.
Leading and communicating. Working in private office means that on any given day you will have to interact with a wide range of different audiences, including internally to officials, members of the public, senior business stakeholders and other ministers. You will need to be able to adapt your style to deliver objectives on behalf of your minister while demonstrating Civil Service values.
Delivering at Pace. Private Offices receive a great deal of information that needs handling to tight deadlines. You will need to be organised and flexible to cope with competing pressures, including prioritising workloads to meet deadlines. You will need to be able deal promptly with diary invitations and meeting requests, ensuring that the diary supports the Minister to deliver his/her business and priorities.
Previous experience of PA or diary support would be an advantage, as would knowledge or interest in Parliament.
Competencies
We'll assess you against these competencies during the selection process:
Collaborating and partnering Making effective decisions Leading and communicating Delivering at pace Civil Service Competency Framework
Benefits
Pensions
Civil Service pension schemes may be available for successful candidates.
Things you need to know
Security
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check .
Nationality statement
Candidates will be subject to UK immigration requirements as well as Civil Service nationality rules .
If you're applying for a role requiring security clearance please be aware that foreign or dual nationality is not an automatic bar. However certain posts may have restrictions which could affect those who do not have sole British nationality or who have personal connections with certain countries outside the UK.
Selection process details
If there is an initial sift, it will be based on the lead competence - "Collaborating and Partnering".
This will be the competency which is listed first in the job advert.
Applicants will be expected to demonstrate the essential role requirements within the application competency responses.
Feedback will only be provided if you attend an interview or assessment.
Nationality requirements
Open to UK, Commonwealth and European Economic Area (EEA) and certain non EEA nationals. Further information on whether you are able to apply is available here .
Eligibility
Candidates in their probationary period are eligible to apply for vacancies within this department.
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles .
The Civil Service embraces diversity and promotes equality of opportunity. There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.
Salary: . Date posted: 19/07/2017
Job Description
You will need to be able to learn quickly, picking up new processes, knowledge of the Department and building networks. You will also be able to take initiative and use good judgement to prioritise what the minister should be focussing on, and be ready to learn quickly how policy and parliament drive Ministers' priorities. You will often act as representatives of the Minister to the wider Department and public, and work directly with senior stakeholders, so it is imperative that you are able to present a credible and professional image. You will need to have excellent written and verbal communication skills, be extremely organised and be polite and professional at all times. You will have the opportunity to manage complex processes and make improvements to the Department's working practices.
You will also have the opportunity to be part of a fast-paced, positive and inclusive team. You will have the opportunity to develop a high-level strategic understanding of the Department, its policies and how Whitehall works. You will also build wide networks of relationships, both with internal and external stakeholders.
Competencies
You will be asked to supply evidence of the following competencies when you apply.
Collaborating and partnering. Working in the private office requires you to work closely with officials in the department and with stakeholders across Whitehall to deliver the Minister's objectives. You will need to build strong working relationships to overcome challenging situations.
Making Effective Decisions. Private Offices handle a high volume of information and you will need to be able to anticipate and handle conflicting requests and priorities. You will need to assess information, liaising with colleagues as needed, and make effective decisions about how work should be prioritised and dealt with to meet ministerial and Departmental priorities.
Leading and communicating. Working in private office means that on any given day you will have to interact with a wide range of different audiences, including internally to officials, members of the public, senior business stakeholders and other ministers. You will need to be able to adapt your style to deliver objectives on behalf of your minister while demonstrating Civil Service values.
Delivering at Pace. Private Offices receive a great deal of information that needs handling to tight deadlines. You will need to be organised and flexible to cope with competing pressures, including prioritising workloads to meet deadlines. You will need to be able deal promptly with diary invitations and meeting requests, ensuring that the diary supports the Minister to deliver his/her business and priorities.
Previous experience of PA or diary support would be an advantage, as would knowledge or interest in Parliament.
Competencies
We'll assess you against these competencies during the selection process:
Collaborating and partnering Making effective decisions Leading and communicating Delivering at pace Civil Service Competency Framework
Benefits
Pensions
Civil Service pension schemes may be available for successful candidates.
Things you need to know
Security
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check .
Nationality statement
Candidates will be subject to UK immigration requirements as well as Civil Service nationality rules .
If you're applying for a role requiring security clearance please be aware that foreign or dual nationality is not an automatic bar. However certain posts may have restrictions which could affect those who do not have sole British nationality or who have personal connections with certain countries outside the UK.
Selection process details
If there is an initial sift, it will be based on the lead competence - "Collaborating and Partnering".
This will be the competency which is listed first in the job advert.
Applicants will be expected to demonstrate the essential role requirements within the application competency responses.
Feedback will only be provided if you attend an interview or assessment.
Nationality requirements
Open to UK, Commonwealth and European Economic Area (EEA) and certain non EEA nationals. Further information on whether you are able to apply is available here .
Eligibility
Candidates in their probationary period are eligible to apply for vacancies within this department.
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles .
The Civil Service embraces diversity and promotes equality of opportunity. There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.
Salary: . Date posted: 19/07/2017