Finance Assistant

Job Title:                 Finance Assistant

Department:           Finance               Reports To:      Finance Manager

Date:                        March 2017

Salary:                    Up to £10 per hour - flexible times and days possible

Job Purpose: To be responsible for accuracy of freelancer and supplier invoices processed, raising queries and ensuring customers' billing information is correct through on-line booking system integrating with Clarion's accounting systems. Raising supplier payments and through Clarion's accounting system and BACS processing.

Principal Accountabilities

1. Processing of freelance and staff interpreters' timesheets, invoices and expenses through our booking system ensuring all costs are checked and accurately recorded.

1. Prepare accurate data for the issue of invoices and credit notes for our customers through our booking system in accordance with the Company's terms of business.

1. Monitor the electronic payment of purchase ledger transactions to ensure they comply with Company and statutory requirements and investigate and resolve variances where they occur.

1. Detailed and accurate communication with suppliers and customers to resolve invoice and payment queries.

1. Uphold, protect and promote Clarion's core values, operating standards, protocols and HR policies and procedures so that customers, clients, suppliers and employees respect and enjoy working with the Company.

1. Undertake all other duties and responsibilities commensurate with the role and level of this job as may be requested by the Chief Executive Officer or one of her nominees.

Knowledge

Basic accounting routines and reconciliations.

Sage accounting.

Confident with Excel.

Skills

Fast and accurate data processing.

Ability to recognize and uphold high levels of confidentiality and data protection.

Accommodating, polite and professional.

Close attention to detail, able to keep data and information (hard and soft copy) properly organized, filed and retrievable.

Competent in the use of MS Word, Excel, Outlook and other relevant proprietary software applications - Microsoft CRM and Sage

Good time management skills.

Experience

Experience of working in a high-volume business where persistent short-term deadlines must be met.