Personal Assistant - Part-Time

This company is a leading global, engineering consultancy that operates in 10 markets working primarily in the maritime industry. Their customers buy cost-effective solutions to business problems that require technical excellence, independent thinking and innovation.

Structured as an Employee Benefit Trust, they employ over 1,500 staff worldwide; located in Europe, Asia Pacific and the Americas. Their combination of intellectual rigour, independence of thought and commercial insight helps them to play a vital role in industries as diverse as oil and gas, defence, renewable energy, ports, risk management, environmental studies and maritime transport.

Located at their head office in Teddington, UK, due to internal promotion, they now have two part-time (both 20 hours per week) Personal Assistant vacancies.

One is for a PA to the Group Head of Risk, with the hours to be worked ideally over a minimum of 4 days.

The other is for a PA to the Group Financial Controller, to be worked ideally over a minimum of 5 days.

The purpose of each role is to ensure that the Group HoR / Financial Controller has the professional personal assistant and administrative support needed for them to be able to carry out their own roles effectively and efficiently.

Successful candidates will have the following attributes:
- Professional manner with an open, interpersonal style
- Confident to work with people at all levels within the company
- Excellent communicator (verbal and written)
- Able to prioritise a busy and changing workload
- Flexible and adaptable
- Calm under pressure
- Good sense of humour

The role holders will be responsible for:
- Providing full secretarial and administrative support
- Preparing agendas and meeting papers
- Composing and preparing routine correspondence and reports
- Taking and preparing meeting minutes for review
- Organising large events and conferences
- Diary management
- Managing video conferencing and telephone calls in multiple time zones
- Arranging all domestic and international travel
- Administration of expenses, invoices and other correspondence
- Managing the relevant section of the Company Intranet

Additional requirements for the role holder include:
- At least 2 years' previous experience as a PA at a senior level
- Experience of working in a global environment and with different cultures
- Advanced and up to date knowledge of Microsoft Office
- Ability to take accurate meeting notes and minutes
- Proven ability to work without supervision to tight deadlines and to prioritise own workload
- PA to GFC: Experience of working in finance is essential / Accounting knowledge gained through exams or a qualification would be advantageous but is not essential
- PA to GHoR: Experience of working in an internal audit environment would be advantageous but is not essential

A generous benefits package is available, as detailed in the full job specification which will be provided upon application.